ID
| The 3-digit ID of
the document type.
|
| Short
Name |
The optional short name of the document type (used in overviews).
|
Name
|
The name of the document type as it appears in menus.
|
Record
Only
| If checked, the
document type will be visible in the menu and you will be able to create
new documents in this document type, but it will not be available for
automatic posting. |
| Note |
The note for this document type, for example a description on its
intended use.
|
| Daily
Allowances and Bonus |
Account for the debit posting of daily allowances and bonuses to daily allowances. The account is
used when automatic posting of trips.
|
Mileage Rate
|
Account for the debit posting of the mileage rate.
|
| Copy
Accounts |
If you click this button, the program will open the
Copy Accounts form. The form is used for
copying expenses from another already defined document type.
|
| Additional expenses for
trips |
The register is a table, where you can set a additional expenses for trips of your choice. The register
has following columns: Type - is filled automatically (numbers are
generated automatically), Name - you can enter a name of the expense and Account - an account for
debit posting.
|
| Additional Expenses |
Account to which you would like to post (in debit) other expenses (Type 0)
by the trip calculation.
|
| Contra
Account (CR)
|
Account to which you would like to post (in credit) calculated expenses.
The account is the same as and is linked to the account for debit
posting of cash disbursement for the travel expenses payout.
|
| FCY Contra Account (CR) | |
| Travel
Purpose |
In this field you can predefine the text for the traveling purpose. On
the Trip form, you can change and add text as you desire.
|
|
Prepayment |
|
|
Transactions - FCY | |
|
Payout |
|
| Transactions - FCY | |
| Employee |
|
Payer
|
A Subject that will pay the trip.
|
Department
|
A department that will carry the expenses.
If you select the checkbox on the right side of the Department field,
the program will require you enter the department.
If the box is selected and you will not enter the department, the
program will report an error
(see
Department must be specified!).
|
|
Travel Expenses Prepayment |
In this field you can select the document type for cash disbursement
to payout travel expenses prepayments.
|
| Account for Debit Posting |
In this field you can select a default account for debit posting of the
cash disbursement for the travel expenses prepayment. The account will
be used in the line of a cash disbursement. If
you do not set the account, the program will for the
automatic posting of cash register use
settings from Payment Methods register.
|
| Travel Expenses Payout |
In this field you can select the document type for cash disbursement to
payout travel expenses.
|
| Account for Debit Posting |
In this field you can select a default account for debit posting of the
cash disbursement for the travel expenses payout. The account will be
used in the line of a cash disbursement. The account is the same as and
is linked to the account for the credit posting of calculated expenses (see
the Contra Accounts (CR)
field above).
|
| Approve Document on Payout |
Select this option if you would like the program to confirm (approve) the
document automatically, once, you have paid out the trip.
|