Accounting entry of the invoices issued is in fact a simplified invoice issued entry and a simplified posting of it, respectively. It is mainly intended for use in accounting firms and for simple invoices issued for services performed.

Such entry is inappropriate for issuing of articles, for which we keep track in the database!

Accounting entry is performed in the journal entry module in the Financials.  Because less data are entered into items, it is possible to enter it quicker and in a more transparent way. Simplified data are entered for invoice headers. You may enter the account, tax rate and the amount. By clicking the Post button the program automatically posts to the daily journal entry (multiple documents in one journal entry. The program also automatically posts the invoices that were entered when closing the form or by shifting to some other journal entry. We can change the invoices even if they were already posted (by adequate authorization) or add new ones and later post them to the existing journal entry.
Because both the goods issue document as well as the accounting journal entry are created by the accounting entry, other functionality (e.g. VAT ledgers, account cards together with the outstanding items, ...) remains unchanged. By transferring to the Goods module we get VAT ledgers.

Preparation and use

• in the Goods module select the document type, to which documents shall be recorded (e.g. 300 - Wholesale).
• Next it is recommended that you in the Administration panel | Program parameters | Assets | General confirm the Show only asset categories listed for the document type checkbox. By doing this you can restrict the searching of assets according to name and ID found with the expense invoices received or issued. As well as transfers to those asset types, which are entered in the posting matrix for goods accounts. In this way you can define that with the asset ID selection in the 120 - Expense account only accounting IDs are displayed. Whereas with any other, for example Export account only IDs which are needed (are allowed to be used) for export are displayed. (For example see Show Only Asset Categories Listed for the Document Type.)

The setting does not affect searching for the asset by using Crtl-F.

• In the document type register of the module Financials you may select an existing or open a new document type, to which invoices issued shall be posted. By confirming the Expense Invoice Posting checkbox it affects that the journal entry form is combined with the expense invoice item entry form (accounting).
  By selecting the accounting form a field for entering of predefined issue document type is opened. 
  A field for entering of the default asset ID is added to the register of the document type for receiving. In this way you need not select assets in accounting entry. The program rather automatically fills the account items with the corresponding ID.

The input mask is a combined and modified input mask of invoices issued and journal entries.

• Invoices - there is a table for entering invoice headers in this panel. Below the invoice headers you can find the invoice summary data (clerk, exchange rate, total). 
  • Items - next are the invoice items adjusted for quick entry. In the subpanels you may enter additional data that could possibly be required.

  • Cash Transactions
  • Posts

• Journal entry -  here a view of the entry as seen in the Financials module is displayed. It also includes all the postings of the journal entry (the collection of posts for the invoices entered). In the journal entry you can find all the posts of the documents from the Invoices panel. They are posted when you click the Post button.