Fixed Assets - Main Window

The inventory number field cannot be left empty! If you try to save the record without entering the inventory number, the program shall return an error (see The field (XXX) cannot be left empty!).

Inventory number can also be changed/modified subsequently. This is done by you enter a desired new inventory number in this window for the selected report. You have to confirm the action before the program transfers the data to the new inventory number (see Do you really want to chang the inventory number? Old number: XXX New number: YYY).

Two separate registers exist for fixed assets and small tools. That is why IDs of fixed assets and of small tools may seem identical to the ones already existing in the other register.
You cannot enter the already existing inventory number in the register. A message is returned: Fixed asset with this inventory number already exists!

When other signs are in use at numbering assets, Pantheon at the opening of new FA will not be able to automatically offer the following inventory number.

We can find FA setting for numbering following the link Settings (Administration Panel / Settings / Program Parameters / Financials / Fixed Assets / Settings).

You may enter the inventory number of the parent fixed asset from the register.
For example: Fixed asset 00001 (equipment) has been added an additional purchase of the fixed asset 00002. Both fixed assets have to be registered and and depreciated/revaluated separately but you can create a common report , showing the relation between the two. If this number is the same inventory number of FA, Pantheon attention to the situation:

The person/company (subject) in charge of the fixed asset.

• 0 - Posting with no department and cost center specified
• 1 - Department and cost center from the fixed asset header
• 2 - Department and cost driver from the fixed asset Location panel
• 3 - Department from fixed asset header
• 4 - Department from Location tab
• 5 - Cost center from fixed asset header
• 6 - Cost center from Location tab
• 7 - Department and cost center from FA Location panel according to individual locations
• 8 - Department from FA Location panel according to individual locations
• 9 - Cost center from FA Location panel according to individual locations
• 10 - Departments and cost center from utilization according to debtor (Small tolls ONLY)
• 11 - Departments from utilization (Small tolls ONLY)
• 12 - Cost center from utilization according to debtor (Small tolls ONLY)

The data is by default filled from the settings of the posting method from the depreciation category register. You may also select it manually for a specific fixed asset.

In case the method of posting is changed in the main window of the fixed asset, the program returns a message: Do you really want to change the method of posting of the fixed asset/small tool with the inventory number (XXX)?

In case the method of posting is changed in the depreciation category register, the program returns a message: Doy you really want to change the method of posting with all fixed assets/small tools of the depreciation category (XXX)?

In case the method of posting is changed in the administration panel, the program returns a message: Do you really want to change the method of posting of all fixed assets/small tools as well as with all depreciation categories? 

In case methods of posting 1 or 2 are selected and in case you have not entered the information about the department, the program on the basis of the selected method of posting returns a message: The department field cannot be left empty!

In case methods of posting 1 or 2 are selected and in case you have not entered the information about the cost center, the program on the basis of the selected method of posting returns a message: The cost center field cannot be left empty!

When posting type 6-9 are selected data for depreciation calculation are taken from tab Movement. The dates and quantities entered in this tab are the basis for depreciation calculation. More details in Movement section.

Posting method 10-12 are only available on Small tools. Departments and cost centers are taken from tam utilization. if we have set debtors who have different departments / cost centers set up, we can now post according to these criteria.

  We choose the appropriate subtype from dropdown list:

There is also option empty when we need it.

• Regular inspections and
• Documentation.

This field should be selected if fixed asset is being used in scheduling (see Manufacturing).

This field should be selected if the fixed asset is being used as a company vehicle. If the checkbox is selected, a window for entering of the license plate number, VIN number and Engine type are opened.
The data is used when creating travel orders.

We check switch in case of the auxiliary vehicle (trailer for example). With the option of trailer we also get License Plate, VIN number and Engine type fieldS. The data is used when creating travel orders.

If the Company vehicle/Trailer subtype is selected, a drop down for choosing engin type is opened:

Breeding herd, Building, Permanent Plantation