Description of materials and goods movements at Tecta

Tecta has an extensive process of material and goods movements, during which several interconnected activities are running. To avoid errors and work stoppages, they have clearly defined business events at each warehouse. Here you will find the descriptions of business events by warehouse. To facilitate understanding of the Tecta's overall material and goods movements, the process is graphically displayed in the image below.

1. Materials Warehouse

The material and goods movements at Tecta are precisely defined. The warehouses are interconnected and traceability is ensured by input and output documents generated to record business events. Below are the descriptions of the events that take place in each warehouse and the documents that are generated in PANTHEON as the events occur.

At Tecta, the materials needed to make products at the Manufacturing Department are received at the Materials Warehouse. First, an order document is issued to the supplier. Based on the order, the supplier delivers the material to the warehouse together with the packing slip. The person responsible at the warehouse receives the material delivered and enters the packing slip into PANTHEON. The supplier then sends an invoice, which is entered into PANTHEON and linked to the packing slip by the Tecta Accounting Department. Using a transfer slip, the material can also be received from another warehouse, the Warehouse Wholesale.

The materials from the Materials Warehouse are issued using the work orders in the process of manufacturing new products or repairing items received at the Servicing Department, and by credit notes.

2. Finished Products Warehouse

In the manufacturing workflow, the materials are used to manufacture finished products, which are stored at the Tecta Finished products warehouse. This is also where repaired items from manufacturing are stored for repair. During the inter-warehouse transfer, the person responsible transfers the items from the Warehouse Wholesale and increases the stock in the Finished Products Warehouse.

The products are sold to retail and wholesale customers, so they are transferred to the Warehouse Retail and Warehouse Wholesale using a transfer document.

When a defect is detected in a product, it is returned from the warehouses to the manufacturing process. For this purpose, documents for an inter-warehouse transfer are created in PANTHEON.

3. Semi-finished Warehouse

In addition to finished products, Tecta also manufactures semi-finished products, which are stored at a separate warehouse. The semi-finished products are produced and consumed in the manufacturing process.

4. Repair Warehouse

At the Tecta Manufacturing Department, products and semi-finished products are manufactured. When the person responsible finds that a product is not suitable during the quality check, it is disposed of at the Repair Warehouse. From there, it goes back to manufacturing for repair.

5. Scrap Warehouse

The manufacturing process generates scrap, which is collected by the person responsible at a separate Scrap Warehouse.

6. Warehouse Wholesale

The Tecta Warehouse Wholesale is the central warehouse from where large consignments are issued to wholesale customers. The Warehouse Wholesale is filled with goods, materials and finished products items. Based on the order received, suppliers deliver goods and materials to the Warehouse Wholesale together with the packing slip. The person responsible at the Tecta warehouse receives the consignment and enters the packing slip into PANTHEON. Later, the suppliers also send an invoice, which is entered into the program and linked to the packing slip. The person responsible transfers the products from the Finished products Warehouse to the Warehouse Wholesale using an inter-warehouse transfer document. Consignments returned by customers are also returned to the Warehouse Wholesale.

Stock is moved from the Warehouse Wholesale to the Warehouse Retail and the Warehouse Claim.

7. Warehouse Retail

Tecta has a retail store in Ljubljana, where it sells its products and services to end customers. For this purpose, Tecta uses a Warehouse Retail, which is replenished from the Warehouse Wholesale, the Finished Products Warehouse and from direct deliveries from suppliers.

Using the inter-warehouse transfer documents, items are also returned to the original warehouses.

8. Warehouse Claim

At the Warehouse Claim, the items that have been found to be faulty are stored. The Warehouse Claim is replenished from various business events. Using an inter-warehouse transfer document, the person responsible creates a receiving document for the Warehouse Claim. Items may be rejected by customers. At Tecta, items at the Warehouse Claim are either issued back to the supplier or to other warehouses using an inter-warehouse transfer document. Repaired items from the Warehouse Claim are also used in the servicing or assembly process.

9. Warehouse BAR

Tecta has a bar where its employees can buy food and drinks during their lunch break. Suppliers deliver food and drinks to the Warehouse BAR on a pre-order basis.

10. Fixed Assets WH

The Fixed Assets WH is used to keep track of fixed assets data. A fixed asset is received to the warehouse when an invoice is entered upon its purchase.

11. Cost Account

At the Tecta Accounting Department, cost documents are entered (power supply, telecommunications, utilities, miscellaneous services....). For this purpose, Tecta keeps a Cost Account warehouse in PANTHEON, which is used for creating cost documents.

12. Excise Warehouse

The Excise Warehouse is used for the items for which excise duties are levied. Tecta uses a separate warehouse for this purpose, which provides a better overview when preparing excise duty accounts.

13. Customs Warehouse

When doing business with suppliers from abroad, consignments received go through a customs clearance process. For this purpose, Tecta has a Customs Warehouse where consignments received from abroad are stored until the customs clearance process is completed.