General data in Travel order
The right-side panel has three tabs:
- General – with general information about the business trip.
- Documents – with documents, e. g. for proving expenses.
- Map
|
|
Date
|
Date of creating the travel order.
|
|
Date of calculation
|
Date of travel order calculation – the date when the employee submits all documents for additional costs emerging from the business travel.
|
|
Approved by
|
From the drop-down menu, select the person who approved the travel order. This person is then also displayed on document reports (prints).
|
|
Payer
|
By default, the payer is the company (employer).
|
|
Starting location
|
By default, company location is selected, but you can also manually select another location.
|
|
Destination
|
By default, company location is selected, but you can also manually select another location.
|
|
Counter at start
|
The reading of the counter of the selected vehicle before the start of this trip. Depending on the license plate, the program finds the last created travel order for the same vehicle and applies the last counter reading.
If this is the first travel order for a certain vehicle, this information is transferred in the other direction, from the travel order into the vehicle register.
|
|
Counter at destination
|
The reading of the counter after the finished trip. It is applied automatically depending on the number of kilometers traveled.
|
|
Traveled (km)
|
The number of kilometers traveled. This field is automatically filled in based on added lines.
|
| Hours total |
The number of hours traveled. If active it counts all the hours of the travel order. |
|
Job
|
Employee job – applied automatically after selecting the employee, if the employee has a job entered in the Employees register.
If an employee has several active jobs at the same time, the program uses the last job, but you can also manually change the job for which this travel order is used.
|
|
Department
|
Department to be charged for the travel order costs. If an employee is assigned to a department in the Employees register, this information is applied automatically, but can also be manually changed.
|
Under the Documents tab, you can find documents connected to the respective business travel, e. g. invoices for accommodation, parking fees, tolls etc.
Upload the documents into the space provided with a Drag and drop option or click in the empty space and a File Explorer window will pop up for selecting your files.
 |
WARNING
The camera icon  is seen only on mobile phone and tablet devices. By clicking on the icon you can take a picture and load it to documents of the travel order.
|
The Map tab opens Google maps with the destination and the whole itinerary of the business trip from the starting location, applied from the fields Destination and Starting location in the General tab. If this is a round trip, all parts will be shown.
