Payment Orders
Payment Orders
In the Payment Orders sub-panel you can create payment orders for payments in foreign currencies and check the already created payment orders.
The following topics are described below:
Table of contents
- Document Types
- Header of the Payment Orders
- Transactions - Local Currency (LCY)
- Transactions - Foreign Currency - (FCY)
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1. Document Types
In the Travel Management document types you can select default document types, one for transactions in foreign currencies and one for the local currency. You can in the Document Types | Transactions | Payment Orders - LCY | Default Values define default values for the transfer purpose, reference codes and reference format.
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This button is on the LCY tab of the panel and if you click on it, the program will create a payment order (for more information see Create Payment Order) to pay the amount for daily allowances and additional expenses of the trip document. |
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This button is on the FCY tab and if you click on it, the program will create the Form 1450. Of course, this option can be used if an employee has the account at a foreign bank. |
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Warning
This program will for the transactions to a foreign bank create the Form 1450 if:
- if the employee is in the employee files defined as a foreigner (the employee has a defined number of the work permission);
- if the employee has an account of the foreign bank;
- if you have in the Travel Management document types defined the document type for the transactions - FCY.
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WARNING
The program will automatically confirm the current travel order if in the Trips document type the checkbox is confirmed Approve Document on Payout.
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2. Header of the Payment Orders
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Bank Account
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The number of the bank account or the account for the transactions in the local currency - the receiver of the payment. If the employee has more accounts for the transactions in the local currency, the program will offer the one you have set as default in the Bank Accounts panel of the Employee files. If required, you can change it.
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Reference
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If the reference is defined in the employee files of in the Transactions document types, the program will use this information.
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From Bank Account
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The program will offer as man bank account as you have entered for you company in the Bank Accounts panel of the Subjects register. Select the bank account from which you would like to pay the trip document.
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3. Transactions - Local Currency (LCY)
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Document
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The number of the payment order. If you double-click the number, the program will open the payment order with this number. In the following fields are data that define more detailed the individual payment order:
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Date
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The date on which the payment order has been created.
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Value Date
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The date on which the payment order has been evaluated.
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Payment
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The date on which the payment order has been paid out (confirmed).
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Transfer Purpose
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The description of the transfer purpose on the payment order.
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Amount
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The amount on the payment order to be paid.
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Status
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The status of the payment order which can be:
- P – In progress. The payment order will receive this status, once you have selected it for the payment.
- Z – To pay. The payment order will receive this status, once you have created the payment (you have settled the invoice).
- R – Confirmed. The payment order will receive this status, once the payment has been confirmed.
- S – Used in Set-Off. You can manually assign this status to the payment order that have been set-off.
- K - Set-Offs
- V - Reserved
- l - Collaterals
- G - Merged
- U - Unsigned
- O - Sent
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4. Transactions - Foreign Currency (FCY)
In the FCY tab you can view the list of all created forms for the transaction abroad in a foreign currency (Form 1450).
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Document
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Internal number of the transaction (Form 1450). If you double-click the number the program will open the Form 1450. In the following fields are data that define more detailed the individual form:
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Date
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The date on which the form has been created.
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Value Date
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The date on which the payment has been evaluated.
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Bank
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The bank of the payer through which the payment has been made.
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Credit
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The receiver of the payment.
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Amount
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The amount of the payment.
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Currency
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The currency in which the payment has been made.
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Status
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The status of the payment order.
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