Tab Settings – Outstanding Items

Account

Enter the account number for which you want to prepare the outstanding items report. By default, this is the first customer's account from the menu Administration panel | Financials | General. If an account is missing, PANTHEON will find it in the chart of accounts.  It will take customers and suppliers accounts (for Customers - K-Customer/Receivables (is Subj.) and for Suppliers - D-Supplier/Payables (is Subj.)).

You can also use the   multiselect button for checking several accounts.

WARNING If the account number entered is not set as a subsidiary account in the chart of accounts,  the following message appears:

WARNING If the account number entered is not set as allowed for posting in the chart of accounts, the following message appears:

• two accounts in one report. For example, for one subject you can prepare a report for domestic and foreign liabilities. In this case, do not check the Range checkbox.
• for a specific range of accounts. In this case, the Range checkbox should be checked.

You can enter a cost center or cost centers to find outstanding items linked to cost centers. Use  for multi select.

HINT Using the function   opens a lookup table in which multiple options can be selected within a single field. In this case, different Cost Centers in relation to their Name, Group or Status are displayed. In the lookup table, you can see also non-active cost centers.

Todays' date is automatically entered.

Report can be created using the Period or Document date. 

The following options are available:

• In LCY (local currency )
• In FCY (foreign currency, that is the original currency entered in PANTHEON; select FCY from the drop-down menu if you want to check only one FCY)

There are two options:

• Customers – Shows outstanding items for customers' accounts.
• Suppliers – Shows outstanding items for suppliers' accounts.

If no account is set, the report includes all  accounts marked as customer/receivables or supplier/payables accounts in the chart of accounts.

Select the document status of the report (date depends on the due date of the document):

• Open – Prepare report with documents opened under the set criteria,
• Closed – Prepare report with documents opened under the set criteria,
• All  - Prepare report with documents opened and closed under the set criteria.

Select the type of the accounts for the documents you want in the report:

• Subsidiary Accounts – Include documents where postings include subject and report does not depend on the settings in the chart of accounts.
• General  Ledger – Include documents where postings do not include subject data.

Overdue grace period can be set up in the Subjects register in Financial Details. If checked, excludes documents in the grace period from the outstanding items report. PANTHEON will preliminary search for the grace period on the subject and then on the subject type.

Auto-Refresh Data

Payment from to: you can define date for payments. Payments for customer are on the Credit side and payments for supplier are on the Debit side. Credit note is excluded in this case. These dates affect only the payment on that certain date and does not affect the general report for open or outstanding items, only option to view payments for main documents.

Program populates the dates for outstanding items report with the last date in current month when this checkbox is marked. The option only works for outstanding items report by period.

There are options to choose from the drop-down menu.

warning Because of the extensive data collection, this check is only available for reports by Person responsible. These reports are:  32O, A05, 32P and with Person responsible defined as report criteria.

If checked, includes also lines where the amount received or given is larger than the invoice amount.