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Uvoz e-Slog potrditve naročila
Uvoz e-Slog potrditve naročila
Import e-Slog Order
Confirmation
Import/Export data -
Purchase Orders
The Import e-Slog Order
Confirmation function enables you to import order
confirmations, the supplier will sent to you on the basis of your order, you
have exported and sent in the e-Slog prescribed XML file.
After you have exported the order as e-Slog XML file (see
Export order as e-Slog) and sent the file to the
supplier, you expect to receive an order confirmation from that supplier. In
this confirmation the supplier will confirm the quantity of goods that can be
delivered. When you import the order confirmation, the confirmed quantity on the
order from supplier can be less than the actually ordered one. The supplier will
return to you confirmed order with entered lower quantity (it is called confirmed
quantity). When importing order confirmation, the program will change the
previously entered ordered quantity with the confirmed quantity from the
supplier (see Purchase order
lines).
When you import the order confirmation you can see the ordered and confirmed
quantity in Purchase order | Links |
e-Slog | Lines.
Header
Path to XML Files
| In the Path to XML files
field enter the path to the menu, the received XML files are to be saved. You
can select the menu from a list with a click on the
 . |
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Add Missing External IDs to Items register at Import |
Before importing you must provide that each item ID from the received order
(External IF field in the line of the document for import) gets assigned
item ID from as it is entered in your database in the Items register (ID
field in the line of the document for import). If this connection is not
established in the items register, but you select it before the import, you
can set through this Add Missing External IDs to Items register as Import
checkbox if this connection shall be permanently recorded in the Items
register or no:
- If the Add Missing External IDs to Items register as Import
box is checked, each connection ID - External ID, entered before
the import of data, will be recorded in the Items register ->
External ID panel;
- If the Add Missing External IDs to Items register as Import
box is not checked, each connection ID - External ID, entered
before the import of data, will count as a connection for this
particular document only and will not be recorded in the Items register
to be used in further imports of documents.
For example see also chapters External IDs only
and External IDs, then Item IDs. |
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Read Item IDs |
With the Read Items IDs
checkbook you define how item ID will be filled, it is also transferred to
successfully imported documents.
You can select between:
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Fill subject's doc. to |
In the Fill subject's doc. to
section select to which field of orders the number of customer's document
and the date of the document will be imported.
You can select among:
- Linked document 1 (field Linked document 1);
- Linked document 2 (field Linked document 2);
- None (you do not import
data about the order).
Data about the order are normally filled in the field for the entry of
Linked document 1. |
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If you click on the Import XML button the program will import the XML file
or more detailed data will be imported into the below table (see
Details on document for import and Lines of documents for import). If the previously entered path to the XML file is
correct, the program will automatically fill the list of documents for
import when you open the present window. |
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If you click on the Create doc. button, the program
will in the currently active document type (document type in which you have
run the function for import) create as many purchase orders as are selected
filed for import. After the document is successfully created, the
successfully imported file will be deleted from the menu the file was listed
before the import
After you click this button, the program will ask for confirmation (see
Do you really want to create documents!).
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Details on Documents for Import
|
Sel. (selected) | If the box in
the Sel. field is checked, the
line is selected for import. |
| Filename | |
|
Number | interna
Pantheon številka dokumenta, ki ga izvažamo. pošiljateljeva številka
dokumenta | |
Type | The Type
field is filled with the ID of the document type from XML file to be
imported (to encode document types is prescribe with the e-Slog). Allowed document type in the file for confirming an order is:
- 231 - Order confirmation.
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Transac. | |
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Return receipt | Your internal number of the document (order)
that is confirmed by the supplier. | |
Ordered on | The Ordered on field is filed with the
date of the order that is confirmed by the supplier. | |
Supplier | In the Supplier field is the supplier from the
document to be imported. |
| Error |
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VAT No. | |
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Ref. model | |
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Reference | |
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First and Last name |
In the First and Last name
field is entered the name and the last name of the contact person that is entered
in the document. |
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E-mail address |
In the E-mail address
field is entered the email address to which the exported files should be
sent to.
The email address can be changed
manually. |
Lines of Documents for Import
|
Line | If the box in
the Sel. field is checked, the
line is selected for import. |
| ID | he ID
field is filled with the ID of the item, the item was received under into
your database.
The program will for the item ID though the suppliers item ID, with the
suitable selection of the search type and also directly by the items ID. For
both examples see:
If you double click this field, the Items
register will open. |
|
External ID | The
External ID field is filled with the ID of the
item that is used by the supplier and is included in the file to be imported. |
|
Name | The Name field is filled
with the name of the item from the file to be imported. Information can be changed
manually before importing. | |
Quantity | The Quantity
field is filled with the quantity of the item confirmed by the supplier from the file to be imported. | |
U/M | The U/M field is filled
with the unit of measurement from the imported file in the foreign language.
Information can be changed manually before importing. |
|
Variance | In the Variance field is the difference
between the ordered quantity and the quantity the supplier confirmed as
possible to deliver (the difference between the quantity on the purchase
order and the quantity the supplier confirmed). | |
Type |
ID of the type of variance. The field can stay blank (if no variances are
present) or:
12-Confirmed quantity, 21-Ordered
quantity | |
ID | In the ID field you select from the drop-down list the 2-digit
ID for the variance which can according to the e-Slog prescribed register of
variances be as following:
AM-Other, AR-Not available anymore for this company, AS-Not available
anymore, AV-Not in stock, IS, PC-Difference in packing, AUE | |
Description | Description of the variance
from the file to be imported. | |
Error |
If the program finds an error in the file to be imported or information are
missing on the database the file will be imported to, the import of this
file will not be possible (see
Document cannot be selected for import because it
contains errors!). The program reports the type of the error for the
line in this Error field,
namely as the IRIS form:
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Information about the sender for the export into XML file
the program will look for in the Subjects
register Administration panel | Program parameters | Company|
General defined
as This Company. |
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