| Fill In Purchase Price |
Set how the valuation price on the document will be filled in.
- Price Input - The valuation price is calculated at receipt and can be changed manually. The valuation price is in document types with this setting not changed even after recalculating valuation prices.
- Fill Price form Current Warehouse - The last average price in the warehouse from the received invoice is used.
- Automatic - The valuation price is calculated at receipt or entered based on added documents in lines where the quantity is reversed. The valuation price is in document types with this setting not changed even after recalculating valuation prices.
- From Selected Warehouse - (available only when the Receiving type is set to Service - Customer)
The last approved purchase price from the selected warehouse is used. If there is no approved purchase price at the selected warehouse, the last purchase price is used. See also Valuation in the Service Module.
- From Linked Document - (available only when the Receiving type is set to Service - Supplier).
The valuation price from the linked document is used. See also Valuation in the Service Module.
For received invoices, the option Price Input is usually used. |
| Default Item ID |
The default item in new document lines. This is useful when posting costs. |
| Default Payment Method |
Default payment method |
| Default Report |
By default the value is empty, which means that program always takes last used report. If here any other report is chosen, program will always as default use this report for document type. |
Special Record under Art. 85 of ZDDV |
If checked, documents of this document type will be included in the special record for goods under article 85 of ZDDV (VAT act). |
Fixed Asset Purchase |
(applies only for VAT accounts of types 0 to 3 before May 1, 2004)
This option must be checked for document types that are used to purchase fixed assets in order to record VAT correctly (see example). |
| Allow Changing Item Description |
If checked, the description of items can be changed freely on documents. |
| Save Item Cost to Register |
If checked, the cost (purchase price) of an item (as determined at receiving) is saved to Costing in the Items register. |
| Save Production Cost to Register |
If checked, the production cost, determined when the items are received at the warehouse, will be saved Costing/Pricing panel in the Items register. |
| Save Sale Price to Register |
If checked, the item sale price entered in the Costing tab (or if the sale price is altered according to the settings in the Pricing section of the Costing/Pricing panel in the Items register) will be saved to the Costing/Pricing panel in the Items register.
This must be disabled for receipts to warehouses that value stock at retail price because price changes must be documented with Price change documents. |
| Fill Costing in New Record |
If checked, new lines on the receiving document will read the appropriate costing elements from the Items register (Costing/Pricing panel) and use them in the Costing tab. |
| Only Active Items can be Selected |
If checked, only items that are set as Active in the item header will be available for selection on documents. |
| Allow Qty = 0, Value <> 0 |
If checked, you will be able to enter the value of receipts without specifying the quantity. This is useful for price adjustments and stock revaluation. |
| Received Invoice for Sub-Contracting |
(only for collective document types)
If checked, such documents are regarded as received sub-contracting invoices, to which internal issue slips are added which are created when processing work orders. |
| Mandatory Cost Center Input |
If checked, the cost center on documents of this document types must be specified. If no cost center is specified, a warning will appear (see Cost center must be specified). |
| Transfer note from Items to document position |
If the switch is switched on, then the content of the field acNote from the Set of Item fills the field of the Note on the postion of the document |
| Approve Document on Report |
If checked, documents of this document type will be approved as soon as any report is generated for them (invoice, packing slip, etc.). This way, you can prevent subsequent editing of documents that have already been printed (in combination with proper authorizations). |
| Receiving |
The menu in which the document type will appear.
- Document - The document type will appear under Goods | Receiving | Document.
- Service - Customer - The document type will appear under Service | Receiving | From Customer.
- Service - Supplier - The document type will appear under Service | Receiving | From Supplier.
- Internal - The document type will appear under Goods | Receiving | Internal.
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| Document Type |
The effect of this document type on the warehouse.
- Goods - Documents of this type will affect the stock and the value at the warehouse.
Used mostly when the supplier invoices each delivery separately (one receipt = one invoice).
- Collective - Documents of this type will not affect stock. Used when goods have been delivered multiple times (and documented with internal receiving slips) to produce a consolidated invoice for all the deliveries (multiple receipts = one invoice).
- Prepayment - Documents of this type are used to produce invoices for prepayments made.
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| (Linked Document Types) |
This has two uses.
- In document types for consolidated invoicing: enter those internal receiving document types from which a consolidated invoice should be created.
- In prepayment document types: enter this document types where a negative document for prepayment should be created .
Use the semicolon to separate document types in the list.
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| Create Reference |
If checked, a reference will be created for all new documents of that document type.
This is by default enabled on all document types whose IDs are composed only of digits and disabled for new document types. |
| Warning if Entering Duplicate Items |
If checked, a message will warn the user if the same item has been entered twice on the same document. See: The item X already exists in line Y.
Work can be resumed normally despite the warning. |
| Check Price and Quantity in Line |
If checked, a message will warn the user if a newly entered document line has no price and/or quantity specified.
Work can be resumed normally despite the warning. |
| Disable Changing Warehouse |
If checked, the warehouse on document of this document types will be locked to the default warehouse set for this document type. |