| Receivables Account |
The supplier account from the Document Types settings. This account can be changed if needed. If you select the Post Received Invoices to Payables Acct. from Payment methods in the Administration Panel, payables to suppliers will be posted to the receivable account for the payment method selected from the Payment Methods for the document. Installment payments are posted the same way. |
| Destination Warehouse |
Select the warehouse where the goods will be received (a default warehouse can be selected in the Document Types register). Valuation prices will depend on the warehouse that you enter here.
If a separate calculation of sales price is used for the warehouse, the selection of warehouse also affects the entry of data in the pricing of the issued invoice.
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| Note |
Double click the  icon in a line to open a window where you can enter notes on an individual line. (See also: Entry of note ). Once you've entered a note, click the OK button to close the window (See also: Entry of note ).
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| Line |
Consecutive number of line, generated automatically by the program. For editing of this data see Entering lines and Renumbering lines! |
| Item |
The ID of the issued item. Type the ID or choose it from the lookup list. In the Program Parameters , select which data the program will display in the lookup list when searching by ID.
If the Read External IDs option has been selected in the Program Parameters, the external ID of an item can also be entered in this field. Once a line is confirmed, your ID for the item will be displayed in the field, because stock is always tracked using your ID for the item.
To search for an ID or code of an item, you can also use the Find Item function.
Double-click this field to open the Items register to this item. This way you can quickly add a new item or view and edit data about an item.
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With the selection of the parameter "Only display items which have type set by document type" in Items | General the selection of items (with a search by code as well as with a search by name) can be limited to those with an item type entered in the goods accounts register of the issued invoice. |
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| Name |
The name of the item. Type the ID or choose it from the lookup list. An item can also be found and selected in the Name field - in this case the item's ID will be entered automatically. In the Program Parameters , select which data the program will display in the lookup list when searching by name.
If the Allow Changing Item Description option has been selected in the Document Types settings, you can also change the name of the item in the document by adding a detailed description in the line (for example: repair of machine by pre-invoice 3456/00).
If the Read External IDs option has been selected in the Program Parameters, the external name of an item can also be entered in this field.
To search for the name of an item, you can also use the Find Item function.
With a double click on this field you open the item IDs register for this item ID. This way you can quickly add a new item ID, overview the data about selected item or even edit them.
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| Quantity |
The received quantity. The default value is 0! |
| UM |
The unit of measurement of the item (default value from the Items register. |
| Price in currency |
The supplier's price in currency (default value on basis of Costing from Items register or contract prices). If the price is shown in domestic currency, it is the same as the purchase price (see next field). The data can also be entered manually. |
| Purchase price |
The supplier's price in domestic currency. The recalculation of price in currency (from the former field) in the purchase price is done with the exchange rate of Bank of Slovenia on the day of the receipt of the goods. |
| Discount% |
the discount of the line (default value on basis of contract prices). The data can be entered manually or by setting the discount in the costing. Discount can be up to 100%, otherwise a message appears |
| VAT |
The tax rate. The default value is filled in from the Items register or Program Parameters, and you can also enter it manually. |
| Value |
Value of line = ((quantity*price)-discount) + VAT).
The data can also be entered manually: in this case the supplier's price changes so that the value of the line corresponds to formula shown above. |
| Value without VAT |
Value of line without VAT= ((quantity*price)-discount)
This data cannot be edited manually. |
| Cost account |
The account for costs. The default account for costs is filled in from the Items register. You can also enter it manually. It is useful especially for pre-preparation for automatic posting of cost accounts when you cannot prescribe which account an individual cost should be posted to in the Document Types settings. Account entered here can also be used for stock posting. |
 Department |
The department that the this line pertains to. This data is only mandatory if you've entered the necessary settings in the Document Types settings (see The department MUST be entered!). The program will find a department:
- if a department has been entered in Items register, this department will have priority;
- otherwise data about department entered in the document header will be used.
With automatic posting, data about the department in the document line is used in the line of the posting of revenue and taxes if it is entered here. It is only used for posting the receivable if this function has been selected in the program parameters (see Parameters | Financials |General - Posting by Departments and/or Cost Centers).
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| Cost drv. |
The ID of the cost center. A default cost center can be entered in the Items register, and can be edited manually here.
Data on the cost center in the document line will be transferred from the added lines to the document you are creating by using the adding function.
Data on the cost center is also be entered in the line of the order if the line of the order is later linked with the cost center (see the chapter Cost drivers -
Received invoices tab).
If, in the Document Types settings, you have designated that the entry of a cost center is required and do not enter one in the line, the program will display an error (see Entry of the cost driver is required!).
With automatic posting, data about the cost driver in the document line is used in the line for posting revenue and taxes if it has been entered here. It is only used for the posting of the receivable if this option has been selected in the program parameters (see Parameters | Financials |General - Posting by Departments and/or Cost Centers).
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| Valuation price |
The purchase price per piece according to the costing. The stock at receiving warehouse will be burdened by this price. This is price for the valuation of the item at the receiving warehouse. |
| Origin |
The country of origin of the goods. The default value is filled in from the Items register. This data is used to create an SAD .
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| Packages |
The number of packages in a line. Select a package calculation type in the Program Parameters. The number of packages can also be rounded-up if you wish.
In the program parameters, you can also select additional checks for dividing the quantity expressed in the primary unit of measure by another unit of measurement (multiple entry).
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| Amount VAT |
Amount VAT from line of document. |