Entering a position
Employment positions are managed in the Positions of Employment register. An employment position is a workplace where employees execute their jobs and is located at the employer's headquarters as well as on temporary or mobile sites. The employees have access to them during the period of their employment, and they are under direct or indirect control of the employer.
This chapter describes how to enter a new position in the positions of employment register in the PANTHEON program.
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CASE SUMMARY:
The director of the Tecta company needs help with his work, an assistant. For this purpose, Heather, the person responsible for HR, wants to enter a new employment position in the register. This is done as follows:
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Creating a new job record
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Entering information in the header of the positions of employment register
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Entering basic information about the job position
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Entering information about education of the employment position
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Position description
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Entering expected competencies at the workplace
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Describing tasks and standards of the position
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Describing the work equipment of the workplace
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1. Creating a new job record
To enter a new position, Position1, the person responsible selects Settings | Personnel | Employment | Position.
A window Positions of employment appears.
The person responsible creates a new record by clicking the button 
from the Taskbar.
2. Entering information in the header of the positions of employment register
The person responsible continues to fill in the information about the position.
In the header of the register, in the field Position and Name 2 the person responsible enters the name Assistant Director.
The person responsible continues to select department in the Department field.
In this case, the position belongs to the New department1.
The switch Active indicates whether the position is still active.
If the person responsible wants to build the company structure, then the person responsible chooses a senior position in the Senior position field.
In this case, the person responsible chooses the position Director.
3. Entering general information about the job position
The window is divided into two panels, General and Vacancies.
In the panel General | General information the person responsible selects the head of the workplace from the drop-down list.
In the Superiors field, the person responsible selects Director.
The person responsible continues by selecting an occupation in the Standard occupation field.
In our case, the person responsible chooses the occupation 1420 - Managers in retail and wholesale trade.
The Name of the occupation is displayed automatically when selected.
In the field Salary Grade From-To selects the salary grade to which the job belongs.
Due to more difficult conditions at the workplace, the number of days of leave are entered in the field Leave on Work Conditions.
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HINT
This information is further used in the Leave formula in the Personnel module.
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How many days per week the employee will work is entered by the person responsible in the Working hours field.
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HINT
This information is compared to the information you enter for regular working hours in the Administration panel | Personnel | Working Time Records.
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From the drop-down list in the Shift work field, the person responsible chooses a code according to the distribution of working hours.
The working time schedule is kept in the Register of shift work. It has the following options:
- 1 - One shift - morning
- 2 - One shift - afternoon
- 3 - One shift - at night
- 4 - Two shifts
- 5 - More shifts
- 6 - Split working day
- 7 - Flexible/irregular working time
- 8 - Three shifts
In this case, the person responsible selects the option 7- Flexible/irregular working time.
The Leave Formula field is important for calculating leave. In this instance, the person responsible selects the option Company leave.
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HINT
If you do not select a formula in the Leave Formula field, the workers in this position will be subject to the company formula set in the Administration Panel.
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The switch Increased indicates if this position is increased and the person responsible selects accordingly the Length of service increase from the drop-down list.
A medical examination is mandatory for this position, so for this purpose the person responsible clicks on the 
button and checks the box in the Mandatory column. The person responsible then selects the appropriate medical examination from the drop-down list.
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HINT
The entered information about the mandatory medical examination is transferred to the Personnel | Health condition | Medical examinations.
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Repeat the same for the HSW certificate field, if an examination from the HSW is required for this position.
The person responsible enters the Estimated no. of employees for this position, in this case, 1 employee is needed.
In the Position code field, the person responsible enters a four-digit code, which is written on the referrals for preventive examinations, in this case the person responsible enters 1234.
4. Entering information about education for the employment position
On the right side of the window in the General information panel, fill in the required education for this position.
In the Required education field, the person responsible chooses 1 - Master's degree.
The person responsible continues by choosing a profession in the field Occupation, in this example, the person responsible selects 97005 - Master of management (as shown in the image below).
5. Position description
Next, in the Position description panel, the person responsible writes a short description of the job position in the empty field.
6. Entering expected skills and abilities at the workplace
The person responsible enters the expected skills and abilities for this position in the Skills/Abilities panel.
In the background there is a Register of skills and abilities.
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HINT
Before you start filling in the competencies, it is necessary to have complete registers:
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In this example, the person responsible selects the competency Organization and planning from the drop-down list.
In the From date field, the person responsible selects the date from when the desired competence for the position is valid. In this case, the person responsible chooses the date 7/13/2023.
In the Suitability field, the person responsible from the drop-down list selects the option that the suitability of this competence is recommended.
The person responsible also selects the level of importance in the field Importance.
In this case, the chosen competence is important, and the person responsible chooses accordingly.
7. Describing tasks and standards of the position
In the Tasks/Standards panel, the person responsible enters tasks and standards for the position.
For the Assistant Director position, the person responsible selects Marketing in the Tasks field.
Next, the person responsible specifies quantitative or qualitative standards in the Standard field.
Double-clicking on the field opens the register of types of standards.
In this case, the person responsible chooses the standard Minimum 1 year experience in marketing.
In the From date field, selects the date from when this applies.
Since the person responsible is entering a new position on July 13, 2023, the person responsible will state that the tasks and the standards apply from that date onward.
8. Describing the work equipment of the workplace
Work equipment, such as various tools, instruments, devices, can be recorded in the Work equipment panel.
In the Knowledge / Skills panel, the person responsible enters knowledge and skills expected for the position of chief of staff.
In this case, the candidate is expected to have at least 2 years of experience for the position.
With the selection buttons, the person responsible indicates in the Skills section that the candidate is expected to have Organization, Communication skills and that the candidate is capable of Leading large and small projects (as shown in the image below).
The candidate is also expected to have a B category driving licence.
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HINT
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By clicking the button 
from the Taskbar the person responsible saves the record.