Upper section of Purchase orders posting

Delivery Received From - To

A list of posting orders may be restricted by the date on which the order was created.

Supplier

A list of orders to be posted may be restricted by one single supplier from the document.

Name 2

A list of orders to be posted may be restricted by Name 2 of one single supplier from the purchase order document.

Account for Positive Rounding Difference

When posting for the first time, enter the account to which you can post positive rounding differences (if they exist).

Currency

Choose which currency you want to post. When no currency is selected, PANTHEON will collect the candidates for posting for all the currencies, otherwise, only for the chosen one.

Account for Negative Rounding Difference

When posting for the first time, enter the account to which you can post negative rounding differences (if they exist).

Dept.

Default department entered when posting rounding differences.

Cost Ctr.

Default cost center entered when posting rounding differences.

Hint Using the function   opens Lookup table in which multiple options can be selected within a single field. In this case, different Cost Centers in relation to their Name, Group or Status.

Document Types

It is mandatory to select document types, from which you want to automatically post the records of purchase orders documents.

Transactions / Amount Due

The line All displays the sum of values for the payment of all the purchase orders which match the selection criteria.

The line Selected displays the sum of values for the payment of all the purchase orders which were selected for posting (they have the Sel. field checked).

Document Status

• Not posted - if you want to post the purchase orders that were not yet posted
• Posted - you may view the list of purchase orders, which match the criteria and were posted. 

Find

After the list of posting documents is restricted adequately, the procedure can be continued by clicking the Select button. The list of purchase orders to be posted is displayed by the program.

Posting Method

There are different options to choose from:

• Each Line to its Own Post - by using this posting method every line from the purchase order is posted to the journal entry separately by the accounts according to the settings in the document types, Items register or the account in the purchase order line.  At the same moment the note, as long as it exists, is transferred from the document line to the journal entry line. If the document note exists, suppliers account will be posted according to the  note from document.
• Lines with Notes Separately- PANTHEON will split the revenue accounts and VAT according to the notes. Account of liability will be posted in one position. If the document note exists, suppliers account will be posted according to the  note from document.
• Collective - it will be posted in totals according to the preset accounts.
• Combined without Notes - it will be posted in summary without notes.
• Separate (liab.also) - it will be posted separately for the liability account, VAT and cost account for each changed note on position

Hint In case that document note exists, supplier accounts will be posted with that note in case of following posting methods: 1. Each Line to its Own Post 2. Lines with Notes Separately

Max. Rounding Difference

When posting for the first time, enter the maximum amount allowed, which can be posted to the above accounts for rounding differences. If the amount of rounding difference is higher than the one selected here, posting errors will occur and the invoices will not be posted.

Posting

By clicking this button you launch journal entry creation for posting purchase orders.

Select All

By clicking this button you select all the purchase orders from the list to be posted.

Deselect All

By clicking this button you deselect all the purchase orders from the list to be posted.