Advance payments – Link a given advance payment to a received invoice
Clicking on the Wizards button gives you the option to link a given Advance payment with a received invoice.
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Warning
Depending on the settings in the Administration panel in PANTHEON, an IRIS message pops up to warn about open advance payments for the selected subject: IRIS 6136 – The supplier has open advance payments!
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A window opens with all open advance payments.
In this window, you can find all still open advance payments and a list of advance payments linked to a received invoice. In the panel for selecting and linking advance payments with an invoice, only those advance payments are shown that are created in the same currency as the received invoice that you are making and that were created before the date of the received invoice.
The window is divided into:
- List of advance payments with corresponding columns
- Footer with the total value.
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1. List of advance payments with columns
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Select
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Check the field if you want to link a document for a given advance payment with a received invoice. You can select one or more advance payments. If the value of the advance payment document is higher than the value of the received invoice, the program will only link a corresponding part of the value and tax with the received invoice, while the rest of the value will be offered for linking the following received invoice.
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Document
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Internal number of the given advance payment document which is:
- not yet linked (partly or wholly) with received invoices (if the 'Select' field is not checked);
- partly or wholly linked to the currently selected received invoice (if the 'Select' field is checked).
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Document 1
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The number of the first link document on the given advance payment document. For example, it can the supplier’s preliminary invoice number etc.
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Document 2
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The number of the second link document on the given advance payment document.
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Use Doc1/Doc2
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If you select this checkbox, the document will be written on the received invoice.
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Use VAT date for doc.1
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If you select this checkbox, the date will be written on the received invoice.
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Date
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Document date for given advance payment.
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Paid
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The amount of the issued advance payment document, not yet linked to received invoices. So, this can be the whole value of the advance payment document or only the remaining value.
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VAT
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VAT value from the issued advance payment document, not yet linked to an issued invoice.
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Selected
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The value of the given advance payment, selected for linking with the received invoice. This can be lower or higher of the given advance payment value. It will be lower when the remaining unpaid value of the received invoice is lower than the given advance payment value. The value can also be manually corrected; in this case, the value of the imputed VAT in the next field will be recalculated.
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Tax base
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The base on which VAT is calculated.
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VAT
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VAT value selected for linking with the received invoice. It can be lower or the same as the given advance payment value. This value can also be manually entered, but in this case, the value in the previous field is NOT refreshed.
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Advance payment amount
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The value of an open advance payment.
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Currency
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Primary currency.
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2. Footer
In the lower part of the window, there is the total value and the Confirm button.
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VAT
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Total VAT value of (advance) payments made by the customer.
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Payment
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The total value of (advance) payments made by the customer.
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| Cancel |
Closes the window. |
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Confirm
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After having selected the advance payment document to link and clicking on the Confirmation button, the program checks any potentially open advance payments for this subjects and opens an IRIS message: IRIS 5781 – Finished creating negative advance payment invoices.
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You can see the linked documents under the Connected tab in General and open them by clicking on the document number.
If the document type for a negative advance payment is not set in PANTHEON in Document types Advance payment, the program
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Warning
If the document type for a negative advance payment is not set in PANTHEON in Document types Advance payment, the program will issue a pop-up information message: Set the document type. In this case, you have to first set the document type for a negative advance payment. The settings are in PANTHEON in the Document types register in the Goods | Advanced Data tab.
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