Cash
Cash
In the Prepayment panel are two sub-panels for the pay out of trip prepayments: Cash and Prepayment Orders.
If you would like to pay out the trip document in more currencies you will have to create a cash disbursement or a payment order for each currency.
If you in the Prepayment | Cash panel click the Create button 
, the program will open a special form through which you can create the cash disbursement. In the Create cash disbursement form you can select the currency and the document type in which you would like to create the cash disbursement for the prepayment. The program will automatically offer the document type you have set as default in the Travel Management Document Types. It will also offer the amount for that has not yet been paid. You can also define if the cash disbursement will be divided on daily allowances, mileage rates and other individual expenses.
With a click on the Create button you will confirm the selected data, and the created cash disbursement will be transferred to the Prepayment | Lines table of the Cash sub-panel.
If you do not select in the Create cash disbursement form the Split option 
, the program will create the cash disbursement with joint lines.
In the Prepayment | Cash table are following data:
| Date |
The date the cash disbursement for the prepayment has been created. The program will automatically enter the current date. |
| Number |
The number of the cash disbursement. It is a unique number of the document, generated by the program: a two digit code for the year, a three digit code for the document type and a six digit serial number of the document. |
| Clerk |
ID of the clerk who is issuing the cash disbursement. The program will always offer the clerk that is logged-in the program, but you can also select another one from the lookup list. |
| Currency |
The currency in which the amount of the cash disbursement has been entered. |
| Paid |
The amount that has been paid through this cash disbursement. |
| Note |
In this field you can enter the note to the cash disbursement. |
| Print
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 If you click this button, the program will print the cash disbursement for the prepayment of the trip document.
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| Payout |
In this field you can enter the amount of the prepayment that is to be paid. |
| (Currency) |
In this field is the currency of the payout. |
Prepayment | Lines
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Description
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The program will enter the description of the cash disbursement. When automatic posting, the program will enter this description in the Note section.
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Document
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The program will enter the number of the linked document - trip document for which the cash disbursement is to be created. When automatic posting, the program will enter the information in the Linked Document section.
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Pmnt. Method
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The ID of the payment method.
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Department
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The department to which the line of the cash disbursement is linked to.
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Cost Center
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The cost center to which the line of the cash disbursement is linked to.
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Amount
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In this field the program will enter the amount of the cash disbursement. The amount will be transferred from the Total field of the Value panel of the trip document. If required, you can change the amount.
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Account
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Enter the account for the debit posting of the amount of the cash disbursement. If you do not define this field, the program will for the automatic posting use the information from the payment method register.
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Expense Type
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The type of expenses on which the line of the cash disbursement is linked to..
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