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Receiving Document Type
Receiving Document Type
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The  and  editions allow changing a document type's settings, but new document types cannot be created. |
Receiving document types have the following settings.
| ID |
The 3-character ID of the document type. |
| Short Name |
The optional short name of the document type (used in overviews). |
| Name |
The name of the document type as it appears in menus. |
| Record Only |
If checked, the document type will be visible in the menu and you will be able to create new documents in this document type, but it will not be available for automatic posting, will not be included in the warehouse card and some reports.
In case documents for this type already exist and we want to check this switch, an error apears:
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| Change Clerk |
(visible only if Change Clerk on Documents is set to Set at Document Type in Administration Panel | Settings | Program Parameters | Company | General)
If checked, the Clerk can be changed on documents of this document type. |
| Note |
The note for this document type, for example a description on its intended use. |
| Default Note |
The note that should appear in all newly created documents of this document type. |
| Skupina |
Vpišemo lahk oskupino in jo določimo pri posameznih dokumentih. Nato z gumbom Čarovnik osvežimo narejeno in osnovni meniji, kjer se nato v programu dodajo v osnovnih meniji dodatni podmeiji, ki vsebiuje dokumente z enako skupino. |
| Poveži z LT/LX |
Možnost povezave vrst dokumentov med računovodsko verzijo in verzijo programa LX/LT , ki se povezuje preko gostovanja (hosting) |
Item Movements
| Issuer |
The default issuer for this document type - this is usually the supplier. This is usually left blank, but if not, make sure you enter a default 3rd party. |
| (Issuer Label) |
The custom label of the issuer that appears in the header of documents of this document type.
With this, You can create a keyboard shortcut to the issuer - see Keyboard shortcuts. |
| Consignee |
The default consignee for this document type - this is usually the warehouse. |
| (Consignee Label) |
The custom label of the consignee that appears in the Lines tab of documents of this document type. |
| 3rd Party |
The default 3rd party for this document type. |
| (3rd Party Label) |
The custom label for the 3rd party that appears in the header of documents of this document type. |
| Dept. |
The default department for this document type. |
| Document 1 |
The label of linked document 1 that appears in the header of documents of this document type. If this is left blank the relevant field is not visible on documents. |
| Document 2 |
The label of linked document 2 that appears in the header of documents of this document type. If this is left blank the relevant field is not visible on documents. |
| (Checkboxes next to the above fields) |
If the checkbox next to one of the fields is checked it means that the input of this information on the document is mandatory. If such an information is not provided, a warning is returned.
Two examples:
Department must be specified.
Linked document X (YYY) must be specified. |
| Check for Duplicate Links |
If checked, the program checks if the entered linked document 1 or 2 already appears in any other document for the same subject. If so, an IRIS message is shown (Linked document already used in another document). |
| Item |
Lookup for choise items from general register of items. E.G.: "ltMCCP" - in this case, on choosen doc type, just items from list of contract prices are shown.
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Input Focus in New Documents
| (Focus)
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Select in which box the keyboard cursor should be placed in new documents.
- Top (next to Issuer) - The cursor in new documents will be in the Issuer field. Useful for document types where the Issuer and 3rd party are the same.
- Bottom (next to 3rd Party) - The cursor in new documents will be in the 3rd Party field.
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Additional Settings
| Fill In Purchase Price |
Set how the valuation price on the document will be filled in.
- Price Input - The valuation price is calculated at receipt and can be changed manually. The valuation price is in document types with this setting not changed even after recalculating valuation prices.
- Fill Price form Current Warehouse - The last average price in the warehouse from the received invoice is used.
- Automatic - The valuation price is calculated at receipt or entered based on added documents in lines where the quantity is reversed. The valuation price is in document types with this setting not changed even after recalculating valuation prices.
- From Selected Warehouse - (available only when the Receiving type is set to Service - Customer)
The last approved purchase price from the selected warehouse is used. If there is no approved purchase price at the selected warehouse, the last purchase price is used. See also Valuation in the Service Module.
- From Linked Document - (available only when the Receiving type is set to Service - Supplier).
The valuation price from the linked document is used. See also Valuation in the Service Module.
For received invoices, the option Price Input is usually used. |
| Default Item ID |
The default item in new document lines. This is useful when posting costs. |
| Default Payment Method |
Default payment method |
| Default Report |
By default the value is empty, which means that program always takes last used report. If here any other report is chosen, program will always as default use this report for document type. |
Special Record under Art. 85 of ZDDV |
If checked, documents of this document type will be included in the special record for goods under article 85 of ZDDV (VAT act). |
Fixed Asset Purchase |
(applies only for VAT accounts of types 0 to 3 before May 1, 2004)
This option must be checked for document types that are used to purchase fixed assets in order to record VAT correctly (see example). |
| Allow Changing Item Description |
If checked, the description of items can be changed freely on documents. |
| Save Item Cost to Register |
If checked, the cost (purchase price) of an item (as determined at receiving) is saved to Costing in the Items register. |
| Save Production Cost to Register |
If checked, the production cost, determined when the items are received at the warehouse, will be saved Costing/Pricing panel in the Items register. |
| Save Sale Price to Register |
If checked, the item sale price entered in the Costing tab (or if the sale price is altered according to the settings in the Pricing section of the Costing/Pricing panel in the Items register) will be saved to the Costing/Pricing panel in the Items register.
This must be disabled for receipts to warehouses that value stock at retail price because price changes must be documented with Price change documents. |
| Fill Costing in New Record |
If checked, new lines on the receiving document will read the appropriate costing elements from the Items register (Costing/Pricing panel) and use them in the Costing tab. |
| Only Active Items can be Selected |
If checked, only items that are set as Active in the item header will be available for selection on documents. |
| Allow Qty = 0, Value <> 0 |
If checked, you will be able to enter the value of receipts without specifying the quantity. This is useful for price adjustments and stock revaluation. |
| Received Invoice for Sub-Contracting |
(only for collective document types)
If checked, such documents are regarded as received sub-contracting invoices, to which internal issue slips are added which are created when processing work orders. |
| Mandatory Cost Center Input |
If checked, the cost center on documents of this document types must be specified. If no cost center is specified, a warning will appear (see Cost center must be specified). |
| Transfer note from Items to document position |
If the switch is switched on, then the content of the field acNote from the Set of Item fills the field of the Note on the postion of the document |
| Approve Document on Report |
If checked, documents of this document type will be approved as soon as any report is generated for them (invoice, packing slip, etc.). This way, you can prevent subsequent editing of documents that have already been printed (in combination with proper authorizations). |
| Receiving |
The menu in which the document type will appear.
- Document - The document type will appear under Goods | Receiving | Document.
- Service - Customer - The document type will appear under Service | Receiving | From Customer.
- Service - Supplier - The document type will appear under Service | Receiving | From Supplier.
- Internal - The document type will appear under Goods | Receiving | Internal.
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| Document Type |
The effect of this document type on the warehouse.
- Goods - Documents of this type will affect the stock and the value at the warehouse.
Used mostly when the supplier invoices each delivery separately (one receipt = one invoice).
- Collective - Documents of this type will not affect stock. Used when goods have been delivered multiple times (and documented with internal receiving slips) to produce a consolidated invoice for all the deliveries (multiple receipts = one invoice).
- Prepayment - Documents of this type are used to produce invoices for prepayments made.
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| (Linked Document Types) |
This has two uses.
- In document types for consolidated invoicing: enter those internal receiving document types from which a consolidated invoice should be created.
- In prepayment document types: enter this document types where a negative document for prepayment should be created .
Use the semicolon to separate document types in the list.
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| Create Reference |
If checked, a reference will be created for all new documents of that document type.
This is by default enabled on all document types whose IDs are composed only of digits and disabled for new document types. |
| Warning if Entering Duplicate Items |
If checked, a message will warn the user if the same item has been entered twice on the same document. See: The item X already exists in line Y.
Work can be resumed normally despite the warning. |
| Check Price and Quantity in Line |
If checked, a message will warn the user if a newly entered document line has no price and/or quantity specified.
Work can be resumed normally despite the warning. |
| Disable Changing Warehouse |
If checked, the warehouse on document of this document types will be locked to the default warehouse set for this document type. |
Financials Panel
| LCY |
The default transactions document type for payments in local currency for documents of this document type. |
| FCY |
The default transactions document type for foreign payments for documents of this document type. |
| Purpose Code |
We can enter default purpose code for receiving document. Pantheon will use this code when crating payment order for the document type. Pantheon will taking into account the order of purpose code.
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| Payment Purposes |
From the drop-down menu choose payment purpose that we want to have on payment orders for the document type. If the payment purpose is not selected, the program reads it from the default values for payment order.
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| Cash Disb. |
The cash disbursement document type for cash payments for this document type. If this is left blank, the document type set in Administration Panel | Settings | Program Parameters | Financials | General is used. |
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Fill in Linked Doc.
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The information that should be stored in the Linked Document column of the linked document of the journal entry line. This information is important because outstanding items are closed by referencing the linked document.
Available options are internal document number, linked document 1 or 2, or the reference.
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| Fill in Ext. Doc. |
The information that should be stored in the External Document column of the journal entry line. This information is important because outstanding items are closed by referencing the linked document.
Available options are internal document number, linked document 1 or 2, or the reference.
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| Mass Posting of Received Invoices |
We can choose from the following options:
- No Merging,
- Merge by Dates (Target date is invoice date),
- Merge by Days (Target date is last day of the month),
- Merge by Months (target date is invoice date).
For more instructions about mass posting click there.
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| Do Not Post by Payment Methods |
The program despite the general settings in AP for posting acquisition (liabilities accounts) by payment methods for chosen DT not posted by payment methods, if the switcher is marked. |
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Add Installm. No to Linked Doc.
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When we have installments for receiving documents and this setting enabled, the entries are written with suffix in linked document number.
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| Do Not Use Matrix for posting material consumption in subject |
When this settings is enabled, the posting of documents will not take into account settings of accounts from warehouse (Subjects).
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| Post Prepayment in Gross Amount |
Payments will be post in gross amount if option marked. |
| Do Not Use matrix for posting in the codebooks of subject (financial data) |
When this settings is enabled, the posting of documents will not take into account settings of accounts from Subjects Register (financial data). |
| Post Direct Cost One by One (incl. fixed price deviations) |
When this settings is enabled, direct costs will not be post in sum, but one by one.
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| Not Recognized VAT as Dependent Cost |
Not recognized VAT will be treated as dependent cost.
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| Use Posting side Settings when Posting Own Consumption |
This option will post consumption by using Posting side. |
| Use Account for Posts in Document Lines when Posting Material Consumption |
If this setting is enabled, we will post materials consumption by using account from the position of the document.
- Inventory Account: account from the position of the document will be used instead of Inventory account.
- Contra Acct. Mat. Cons DR: account from the position of the document will be used at materials consumption instead of contra account mat.cons.DR.
 Option is available only for Internal Receiving Documents.
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| Switch Inventory Account and contra Account for posting of material consumption |
Switch accounts for material consumption including settings on subject on inventory account
Option is available only for Internal Receiving Documents.
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Filling document dates 1 and 2: If Manual Input is checked, then the user has to input the date of the Linked Document 1 / 2 manually.
If Invoice date is checked, then the value in the fields adDateDoc1/2 will be filled automatically with the Date in the field adDate
Signatories
In the Signatories tab it is possible to edit the signers name tags. See how here
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