In the Special Payment Orders menu you can print special payment orders to preprinted forms. Before printing special payment orders, you need to enter a
sales order and create installments for it where
you enter or calculate intervals singular installment is due.
1. Sales order entry and creating installments
First, enter the sales order. Second, select
the Installments tab.
A panel opens where you can enter and calculate installments:
- on the left side are lines with individual installments
- in the middle is the section with parameters for creating installments (number
of installments,
interval of installments, date the first installments is due)
- on the right side is the sum of values and possible payments in cash.
By this:
- partially paid by cash receipt the program automatically creates an
installment with the number 0 as installment number, because you do not want
to charge the already paid part again;
- installment paid with a different possible payment method, it
can be entered manually (i.e.
you net out a part of the amount and this amount will not be divided in
installments); and
- for the remaining amount you create installment s as being described in
the procedure below.
1.1 Creating installments
In the Invoice date field you
need to enter the date of the order validity fills in. This date is used as the
due date for the amount of the payment that was paid in cash. In the First installment due
field a date the first installments is due for the payment fills in. By default it is the date the order was created, but can be changed afterwards.
In the Installment frequency
section you select what the unit intervals of the payments will be due. You can
select a Day, Week
or Month.
In the Interval field you enter
the interval the next payments will be due to. It is linked to the Installment
frequency section (expressing the in how many days, weeks or months the next
installment is due).
Next is the No. of installments
field the customer can pay the amount in.
When you click the Create installments
button,
the program will calculate installments and the dates they need to be paid to.
If the amount cannot be divided in in equal installments, the difference will be
added to the last installment. When the procedure s completed the program will
report (see Installments created!). If the number
of installments is greater than being set in program parameters, the program
will report an error (see Maximum number of
installments exceeded (X)!).
If you have made an error and do not want to create the payment in
installment or if you want to create new installment, set new parameters, you
can delete created installments by clicking the Delete installments
button.
|
You can set default values for creating installment in
program parameters, where you can select a
default value for the installment frequency, interval and maximum number of
installments. |
1.2 Installment lines
On the left side of the panel are created installment, in which order and
when the payment is due. You can change values and the dates afterwards. As well
as you can enter values in the Date field and in the Amount field manually not
using the create installments function (i.e. if installment amount are not equal).
In the No. field (numbers) are installments in the ascending order from 1 on. If
part of the amount was paid in in cash, this installment has the number 0. Next
fields are the Date field when the
installments payment is due, the Amount
of the installment to be paid, and the Payment Method
of the installment. The value in the Payment method field is by default equal to
the value in the sales order document. It is kind of an information.
(A
SE DA SPREMENITI ALI NE)
The Confirmed box shows if the payment is already confirmed and is used for
special payment orders. When creating special
payment orders for a certain period and confirming them, individual installments in the
window for calculating installments are confirmed as well. The program does not
create special payment orders for confirmed installments!
You can also manually confirm an installment (i.e. partial prepayment
or partial payment in cash).
1.3 Values
On the right side of the panel are summed up values of payments.
In the Amount due is the total
amount of the invoice to pay. In the Paid (cash/prepay.)
field is the paid total amount of the invoice in cash (through
cash receipt). In the Remaining field is the
difference between the values in the Amount Due field and in the Installments
total. Through this field you can track remaining amount when you are entering
installments manually. When you finish to sort or enter installments, the value
in the remaining field must be 0!
The remaining must be 0 or you cannot finish the entry
and the program reports an error (see The sum of
installments must be equal to the payment!). In the Installments total
is the current sum of installments to be paid.
When creating installments, you can click the Special payment orders
button and print a special payment orders for each installment.
For the creating special payment orders by using certain criteria (i.e. all
special payment orders due to pay in the same month) see
special payment orders.
Amounts and due to be paid dates are in the bottom of
the sales order report, and in this way, the customer is acquainted with the schedule
installments:
|
|
When creating installments, you cannot change
the value in the Amount due field.
If you want to change it, you must do it in the document before creating
installment! |
2. Special payment orders
In the Orders menu click Special Payment Orders and a window for printing
special payment orders opens.
Report can be limited by the individual Customer.
It can also be limited by the start and end date of orders you want to
include in the report (Date from - Date to). Document date
is the date special payment order will be issued.
It is requested to select the Document type
Sales orders, from which data for the special payment orders will be selected (record only documents
are not on the list!). You select movements by double-clicking the name or select the name and press
the spacebar. You can also use in the section for selecting movements the
right-click menu:
2.1 Special payment order lines
In lines are all data about special payment orders that are ready to be
printed.
In the Number field is the sales order number - If the sales order
will be paid in installments, there will be prepared more special payment orders
having the same number. In the No.
field is the number of the installment for the same document. In the Date
field is the date the payment will be due on.
In the Customer field is the
customer from the sales order or the payer of the special payment order. In the
Place
field is the place of the customers headquarter. In the Amount field
is the amount that is to be paid for the individual installment.
Sel. - selected for the payment. You select the
special payment order for the payment by double-clicking the name or select the name and press
the spacebar. You can also use on the
list of selected documents right-click menu:
After selecting restriction criteria, click the Select
button and the program
will show all not confirmed special payment orders that are according to this
criteria.
After you print the special payment orders click the Confirm
button and mark
them as sent or finished. The
installment you have confirmed will in the panel Installments receive the I
status Issued/Confirmed (see Sales orders -
Installments).
When you click the Report
button the program will report all checked or selected special payment orders (see
report sample special payment order report sample).
|
|
For general information of the taskbar functions see
Taskbar. |
|
|
Special payment order can be reported:
|