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Tasks in Payment Orders

Tasks in Payment Orders

Tasks in Payment Orders

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Tasks which are performed when preparing payments can be found as buttons of the main window (preparation of a file for electronic funds transfer) as well as in individual tabs of the bottom panel (for duplication and printing).

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Value date
Enter the value date to be displayed in the payment order (if the L type is selected in the Document Types settings).

To create a file for electronic funds transfer or to transfer data about payment orders to a file and then a diskette it is mandatory to enter this information. If the date is not  entered, the following error is returned (see Wrong value date! Error: "Date is not entered"!). 

If it is selected in the Document Types settings (Include value date when sending checkbox),  the information about the value date is filled-in to individual statements. The following are used as date:

  • this date if it is more recent than the value date from the payment order, otherwise
  • the payment value date from the payment order
  
Clone By clicking this button you duplicate the selected payment order (you create a new additional one).
Split By clicking this button an additional panel is opened enabling you to pay payables of the selected payment order in two parts (for a detailed treatment see the description of the panel below).
Edit By this you open the payment order form where you can change or modify anything (just like by double.clicking the payment order line).
Confirm After the order has been displayed, you confirm it (by clicking the Confirm button). By this the payment order obtains the status of a confirmed order (R).
Report Displays the payment orders report, which is submitted to the Agency for Public Legal Records and Related Services. The data may be displayed as a side letter, form 47, and the payment orders report as well.
Following Displays all the orders to be printed – from the selected one on.
Selected Displays the selected order to be printed-
All Displays all orders to be printed.
File To export payment orders in preparation to a file. At the same time it creates a text file in the directory, in which you have PgP iinstalled(see Administration Panel | Program Parameters | Financials - Payment orders - Send payment orders).

Before transfer takes place, the program checks if the payer's bank branch ID corresponds to the giro or bank account ID. It also verifies bank account IDs (see Check Character Calculation According to Modulus 97-10).

If the creation of the file and subsequent copying succeeds, a message appears (see File created successfully (xx)!).

If the creation of the file succeds but not copying, a different message appears (see File (xx) created! Copying to file not possible (yy)!).

Initial balance
Displays the balance on bank account (from account card that has Bank Account field checked in the Document Types. Because this balance is not necessarily the current balance on the bank account, you can change it (e.g. on the basis of information on bank account balance submitted by telephone).
Payments
 Displays the sum of all payment orders selected for payment.
Final balance
Displays the difference, that is, the balance on the bank account after the payment of all the selected orders to be paid.

 

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