Window for Posting POS Invoices
In general, the procedure of collecting candidates for posting and posting itself is the same as with the automatic posting of invoices issued.
As with the posting of invoices issued, you first need to enter the data required to find candidates for posting and for creating journal entries (see the chapter Create Journal Entry).
In the bottom window, you define the criteria for posting issue documents.
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Posting type
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Enter specific data when creating a journal entry. Alternatively, append the selected documents to an already existing journal entry by selecting it from the list. See also Create Journal Entry.
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All Movem.
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Total of invoice amounts matching the criteria for selecting invoices to be posted.
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Selected Movem.
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Total of values of all invoices that have been selected to be posted (checked Sel. field).
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Document status
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- Select Not posted to show invoices that have not yet been posted.
- Select Posted to show a list of invoices that match the defined criteria and have been already posted. If any of those documents is selected for posting, no new journal entry is created, instead the existing journal entry is changed. This option is recommended for advanced users only, because the corresponding journal entry will not be opened on-screen.
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Posting Method
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Defines whether you want to have all POS document entered in total or by single document in the journal entry. Select one of the following options:
- Single: Separately each POS document.
- Consolidated: All POS documents in total on one account.
- Without notes: The Note field in the postings is empty.
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Select all
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Selects all the documents that can be found on the list.
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Deselect all
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Deselect the marked documents that can be found on the list.
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Posting
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Starts creating journal entries for posting POS invoices issued.
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Maximum rounding difference
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(Upon first posting) You can enter the maximum amount of rounding difference that is allowed to be posted. If an amount is larger than the one specified here, it will not be posted as a rounding difference. An error message will be returned and the invoice will not be posted.
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Data from selected documents is displayed in lines:
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Number
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Internal document number.
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Doc. Type
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The corresponding name of the issued POS document type (from the Document Types register )
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Date
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Document date, that is the date the goods were issued.
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Net
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Invoice net value (tax excluded).
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Tax
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Value of tax included in the invoice issued.
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Total
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The amount due that can be found in the document (net value + VAT).
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Sel.
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If checked, the document is marked to be posted.
You can mark one or more documents (by using the mouse cursor or spacebar or the Select all button if you want to select them all).
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WARNING
If the errors are detected by the program in any of the documents marked for posting, the journal entry will not be created, because collective lines are created in the automatic posting of POS invoices.
For errors occurring in posting, see the chapter Errors in Posting POS Invoices.
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Other columns of the overview can be accessed by using the right mouse click.
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Name 2
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Name 2 from Subject in the POS document.
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Name 3
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Name 3 from Subject in the POS document.
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VAT date
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VAT date from the POS document.
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Warehouse
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Warehouse from the POS document.
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Way of sale
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Way (sell-to method) of sale from the POS document.
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The program merges the transactions from the date when the POS invoice was issued and it creates corresponding lines for each date! As you can see, the procedure somewhat differs from the one in the automatic posting of invoices issued, since the lines are created for each document separately.
After posting has completed successfully, the journal entry appears.
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warning
To post already posted POS (retail) invoices (that is invoices with the Posted status), see the chapter Re-posting POS invoices.
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WARNING
The ID of the issued POS document type is automatically entered in the Document, Linked Doc. and External Doc. fields. Its name from the Document Types register can be found in the Note field.
Similar to the automatic posting of invoices issued, the program removes records of income on the basis of the item type and the issued POS document type. Taxes are removed from the records according to sale type and the tax type heading. If the sale type is not specified in the POS invoice, such a document is posted to the end customer as the document used in sales.
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warning
POS invoices can be posted by departments and cost centers. Cost center and department is set as a mandatory data in the chart of accounts. In that case, PANTHEON reads it from the Items register.
When Include Subject checkbox is checked in the Administration Panel under Settings | Financials | Posting | POS Receipt Posting and you have set payment deadline for subjects – customers, PANTHEON will enter due date to receivables.
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