One of the most common tasks is removing records of rounding differences and
cash discounts. Here you can also use automatic closing.
Customer account
|
The ID of customer account, on which you want to close rounding differences
and cash discounts.
By default this is the first customer account from the parameters (Program
parameters | Financials | General).
|
Supplier account
| The ID of supplier
account, on which you want to close rounding differences and cash
discounts. PBy default this is the first customer account from the
parameters (Program
parameters | Financials | General).
|
Subject
|
The customer's/supplier's name, for which the closing is performed. If
the data is not entered, the closing shall be performed for all subjects.
|
Document
| The ID of
document if you want to restrict closing to a specific document.
|
Linked document
|
The ID of linked document if you want ot restrict closing to a specific
linked document.
|
Currency
|
If you want to close posts in a foreign currency, you may enter its code
here. If not then the differences shall be closed in local currency.
|
Amount
|
You may determine a maximum amount FOR ROUNDING DIFFERENCES that can be
posted to rounding differences.
|
Due from
| The list of
documents to be closed may be restricted by document's start due date.
|
Due to
|
The list of documents to be closed may be restricted by document's end due
date.
|
Document from
|
The list of documents to be closed may be restricted by document's creation
date.
|
Document to
|
The list of documents to be closed may be restricted by document's end
creation date.
|
Posted from
| The list of
documents to be closed may be restricted by document's start posting date.
|
Posted to
|
The list of documents to be closed may be restricted by document's end
posting date.
|
Suppliers
|
You may enter the Id of account to which you want to post differences from
cash discounts that have been approved by suppliers. It is mandatory to enter the ID of
account otherwise the mere search of data to be closed returns an error (see The
account for closing of cash discount cannot be left empty!).
|
Customers
|
You may enter the ID of account to which you want to post differences
from cash discounts that you approved to customers. It is mandatory to enter the ID of
account otherwise the mere search of data to be closed returns an error (see
The account for closing of cash discount cannot be left empty!).
|
Amount type
|
You may select the method of closing. You can close in amounts of
primary or secondary currency (or said otherwise by Debit/Credit
fields or
Debit currenyc/Credit currency fields).
|
Close rounding differences
| This field should be
selected of you want to close rounding differences.
|
Close cash discounts
|
This field should be selected if you want to close cash discounts.
|
| You may select both the rounding differences
and cash discounts at the same time. In such a case she program
shall:
- according to the entered maximum amount of rounding differences first
check whether the outstanding item belongs to the list of outstanding
items forp
rounding differences.
- If the amount of outstanding item is higher than the maximum allowed
amount of rounding differences, it shall in the next step check
also whether you have agreed with the customer or supplier for cash
discount.
|
|
| You have to select at least one of the both
possible closings:
rounding differences or cash discounts. If you do not select the method
for closing, this cannto be performed and an error is returned (see
Select rounding difference or cash discount!).
|
For due date in journal entry item use
|
In the overview of outstanding items as
well as in
interest calculation the document's due
date from journal entry item is information that tells you how the post
was closed.
- By use of the first option the document shall be closed when the
posting of closed rounding differences/cash discounts shall be performed.
It is used when you want to close the document prior to the due date of
receivable or payable.
- By use of the second option the document on receivables or payables
account (1200,
2200) shall be closed on the same date when receivable or payable to be closed
was due. It is used when you want to close receivable or payable on a
due date.
|
Close
|
By clicking the Close
button you are offered all open documents that match the entered
criteria for closing (see List
of documents to be closed).
For detailed treatment of procedure of closing see example of cash
discount and example of rounding
difference.
|