General Ledger Opened
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Enter the opening data after entering the opening entry for the current
fiscal year.
It is mandatory!
You cannot post journal entries with period date prior to or on this date.
An IRIS error message is returned when attempting to post prior to
or on this date (see
3316 Cannot post prior to opening date!).
An IRIS message is returned when attempting to change journal
entries prior to or on this date (see
3374 Post cannot be changed! It has already been opened or closed!).
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General Ledger Closed
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You can leave the field empty since it is not mandatory to enter
it. It only represents additional check and halps you in trying to
prevent any mistakes in posting from occurring. It is recommended to
increase it periodically (It is most wise to perform monthly closure.).
Of course, you can delete or change it if required.
You cannot post journal entries with period date prior to or on this date.
An error is returned when trying to post prior to or on this date
(glej Cannot post prior to closure date!).
An error is returned when trying to change journal entries prior to
or on this date (see Post cannot be changed!
Opening/closure has already been made!).
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Customer
Account
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The first account specified is the default
account for you to post trade receivables.
For sake of checking limit and reviewing transactions of subjects you
can specify more than one account in this field. Separate them by using
semi-colons. For a more detailed treatment see
Check Issue in Open Customer Balance and
Transactions.
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Supplier Account
| The first account
specified is the default account for you to post payables to suppliers.
To review transactions of subject you can specify more than one account
in this field. Separate them by using semi-colons. For a more detailed
treatment see Transactions.
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For Prepayments
Received
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The default account on which you monitor prepayments received.
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 Doc. Type for
Initial Balance of G/L
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Select the document type used in posting to
post initial balance at the time of opening a new fiscal year
(it is usually represented by the calendar year). ONLY initial balances are
posted using this document type. The data is used so that such
posts get excluded from certain reviews (see
Monthly SKV Report to Bank of Slovenia).
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 Document Type
for G/L Closure
|
Select the document type used in posting
to post closure of the fiscal year katerem (It is usually represented by
the calendar year.). ONLY closing entries are posted using this document
type. The data is used so that such posts get excluded from certain
reviews (see
Monthly SKV Report to Bank of Slovenia;
Trial Balance;
Financial Report).
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Doc. Type for Cash
Receipt (m)
|
Select the document type used for cash receipt.
It is for example used in cash payments of invoices
issued.
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Doc. Type for Cash Disbursement (m)
| Select the
document type used for cash disbursement.
It is for example used in cash payments of
invoices received.
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 Close
Outstanding Items by Depts. and Cost Ctrs. |
Check it, when trying to post receivables and payables by departments
and cost centers (see the parameters for issuing and receiving in this
panel) and if you want to close lines posted in in this manner by
departments adn cost centers. The choice affects:
If unchecked, you do not attempt to post receivables and payables by
departments and cost centers. |
| Check Limit |
Select
the method of checking the allowed limit amount as well as the credit limit
of customer:
- Due by Today - The default setting. A check is run for limit
amount, which is approved in the Customers
register, compared with all due outstanding items.
- Outstanding
Posted Documents - A check is run for limit amount, which is
approved in the Customers register, compared
with all
(due as well as undue) outstanding items.
- All Unpaid, Posted and
Unposted - A check is run for limit amount, which is approved in the Customers
register, compared with all
(due and undue) outstanding items and in addition the amounts of unposted
documents of issue of the Document - Material and Document - Collective
are summed up and amounts of unposted cash receipts are deducted (see
document type for issue).
- Approved
Orders and Outstanding Docs. - A check is run for limit
amount, which is approved in the Customers
register, compared with all
(due and undue) outstanding items and in addition the amounts of unposted
documents of issue of the Document - Material and Document -
Collective type are summed up. Besides this the amounts of unposted cash
receipts (see above) are deducted, and order amounts that are included
in customer's limit are added (see document types for
orders).
For a more detailed treatment see Check Issue
in Open Customer Balance.
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Warning when
Overdue Over
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In addition to the selected option for checking limit or rather together
with it you can set the maximum allowed overdue payment. Enter it as
number of days the payment is overdue, that is, from the due date till
the date of issue of a new document.
The check is run if the selected number of days is greater 0!
According to the selected option for checking limit and set user
authorizations a warning appears, not allowing you to issue goods, while
the customer has not yet exceeded the limit but they exceeded the
maximum days for payment due. For details see
Check Issue in Open Customer Balance.
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 Automatic
Document Posting / Invoices Received
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Select, which documents are to be available for use in automatic posting
of invoices received:
- Approved Only - only documents of the
Approved status are listed for posting
- All - it lists all documents for posting regardless of the
status
If you select only approved documents to be posted, then it will only be
possible to create payment orders, by right-mouse
clicking in the invoice received, for approved document only.
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 Aitomatic
Document Posting / Invoices Issued
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Select, which documents are to be available for use in automatic posting of
invoices issued:
- Approved Only- only documents of the
Approved status are listed for posting
- All- it lists all
documents for posting regardless of the status
|
 Automatic
Document Posting / Materials Consumption |
Select, which documents are to be available for use in automatic posting of
material consumption:
- Approved Only- zonly documents of the
Approved status are listed for posting - it is wise to select this
option ONLY ON RARE OCCASIONS
- All- it lists all documents for posting regardless of the statu,
which is the RECOMMENDED and correct setting. According to the fact that
the book value of stock must comply to the amount of current stock by
default ALL documents are posted.
You can change the setting to Approved Only only under extraordinary
circumstances (e.g. when transferring data from external sources and if
a need should arise to obtain data prir to the actual posting).
|
 Automatic
Document Posting
/ Travel Management
|
Select, which trip forms are to be available for use in automatic posting of
travel management:
- Approved Only - only documents of the
Approved status are listed for posting
- All - it lists all
documents for posting regardless of the status
|
 Default
Document Date in Journal Entry - Issue
| Select a
date to be entered in Doc. Date field of journal
entry line when automatically posting invoices issued. Select between:
- D – VAT Date (VAT date that can be found in invoice issued)
- D
– Packing Slip Date (the date on which goods are issued)
- I
- Invoice Date (invoice date that can be found in invoice issued)
- 1
– Date of Linked Document 1
- 2 – Date of Linked Document 2.
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 Default
Document Date in Journal Entry -
Receiving
| Select
a date to be entered in Doc. Date field of journal
entry line when automatically posting invoices received. Select between:
- D - VAT Date
- I – Invoice Reception Date
- D
– Packing Slip Date (the date on which goods are issued)
- 1 –
Date of Linked Document 1 (it is typically a date from supplier invoice)
- 2
– Date of Linked Document 2
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 Posting by
Departments and/or Cost Centers | Select
the method used in managing data on departments and cost centers, that means,
in a separate way for lines in receiving and issue.
Revenues (in issue) and expenses (in receiving) toghether woth the
related taxes are posted by departments and cost centers if entered in
document lines. You can take into account contra-entries (receivables in
issue or payables in receiving) using this parameter.
Thus you can select between three options in both issue and receiving:
- Distribute by Departments (from document lines) - The posted
receivable or payable is the sum of corresponding contra-entries, summed
up by departments from journal entry lines
- Distribute by Cost Centers (from document lines) - The
posted receiveble or payable is the summ of corresponding contra-entries,
summed up by cost centers from journal entry lines
- Distribute by Departments and Cost Centers (from document
lines) - The posted receiveble or payable is the summ of corresponding
contra-entries, summed up by departments and cost centers from journal
entry lines
- Posting with no Department and Cost Center Defined -
The posted receivable or payable is not distributed by departments and
cost centers and is so entered as a single amount (if payment in
installments was not agreed upon) without specifying department and cost
center. By default this is the setting used.
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| Close Outstanding Items by Depts.
and Cost Ctrs. |
If checked, you can close outstanding items by departments and cost
centers. By default it is unchecked. |
 Fixed Assets
| Select the method used in posting fixed asset/small
tools:
- Posting with not department and cost center specified; it is
also the default setting.
- Department and cost center from fixed asset headeroddelek in stroškovni nosilec iz glave OS
- Department and cost center from FA location panel
The selected method used in posting fixed assets affects the newly-created
depreciation categories, which are by default filled with this data. |
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|
 Posting of
Received/Issued Invoices from the Payment Methods |
Select method used in posting:
- Post Issued Invoices to Receivables Acct. from Payment Methods
- Post Received Invoices to Payables Account from Payment Methods
Both checkboxes are uncheced as default setting.
The selected method used in posting affects posting receivables and
payables to accounts as set in Payment Methods
register. |
 History in
Debt Collection
|
Select type of records in debt collection:
- Entry Type - Contacted: -
Enter type of entry to be added to successfully completed calls to
debtors. You can also select the ID of records in calendars by
double-clicking this field.
- Entry Type - Unreachable: -
Enter type of entry to be added to completed unsuccessful calls to
debtors when they could not be reached. With it you can keep record of
the exact date and time used for unsuccessful calls to debtors. You can
also select the ID of records in calendars by double-clicking this field.
- Entry Type - Create Doc.
- Enter type of entry using which you make records for subject, user
and date on which document (invoice) was
created to be used in debt collection.
You can also select the ID of records in calendars by double-clicking
this field.
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