Enter the detailed information about received goods and services in the
lines of receiving.
| Receivables Account |
The supplier
account from the Document Types settings. This
account can be changed if needed. If you select the Post Received Invoices to
Payables Acct. from Payment methods in the
Administration Panel, payables to suppliers will be posted to the
receivable account for the payment method selected from
the Payment Methods for the document. Installment payments are posted the same way. |
| Destination Warehouse |
Select the warehouse
where the goods
will be received (a default warehouse can be selected in the
Document Types register). Valuation prices will
depend on the warehouse that you enter here. If a separate calculation of sales price is
used for the warehouse, the selection of warehouse also affects the entry of
data in
the pricing of the issued invoice. |
|
Note |
Double click the
icon in a line to open a window where you can enter notes on an individual
line. (See also:
Entry of note ). Once you've entered a note,
click the OK
button to close the window (See also:
Entry of note ).
|
Line
| Consecutive number of
line,
generated automatically by the program. For editing of this data see
Entering lines and Renumbering
lines!
|
Item
|
The
ID of the issued item. Type the ID or choose it from the
lookup list. In the Program Parameters , select which data the
program will display in the lookup list when searching by ID.
If the Read External IDs
option has been selected in the
Program Parameters, the external ID of an item can
also be entered in this field. Once a line is confirmed, your ID for the item
will be
displayed in the field, because stock is always tracked using your ID for
the item.
To search for an ID or code of an item, you can also
use the
Find Item function.
Double-click this field to open the
Items register to this item. This way you can quickly add a new item
or view and edit data about an item.
 |
With the selection of the parameter "Only display
items which have type set by document type" in
Items |
General the selection of items
(with a search by code as well as with a search by name) can be
limited to those with an item type entered in
the goods accounts register of the
issued invoice. |
|
Name
| The name of the item.
Type the ID or choose it from the lookup list. An item can also be found and selected in the
Name field - in this case the
item's ID will be entered automatically. In the Program
Parameters , select which data the
program will display in the lookup list when searching by name. If the
Allow Changing Item Description option has been
selected in the Document Types settings, you
can also change the name of the item in the document by adding a detailed description
in the line (for example: repair of machine by pre-invoice
3456/00).
If the Read External IDs
option has been selected in the
Program Parameters, the external name of an
item can also be entered in this field.
To search for the name of an item, you can also
use the
Find Item function.
With a double click on this field you open the
item IDs register for this item ID. This
way you can quickly add a new item ID, overview the data about selected
item or even edit them. |
Quantity
| The received quantity. The default value is 0! |
UM
| The
unit of measurement of the item (default value from the
Items register.
|
Price in currency
|
The supplier's price in currency (default value on basis of
Costing from Items register or
contract prices). If the price is shown in
domestic currency, it is the same as the
purchase price (see next field). The data can also be entered manually. |
Purchase price
| The supplier's price in domestic
currency. The recalculation of price in currency (from the former field)
in the purchase price is done with the exchange rate of Bank
of Slovenia
on the day of the receipt of the goods.
|
Discount%
| the discount of the line (default value on basis of
contract prices). The data can be entered manually or by setting
the discount in the costing.
|
VAT
| The
tax rate. The default value is filled in from the
Items register or Program Parameters, and you can also enter
it manually. |
Value
| Value of line =
((quantity*price)-discount) + VAT).
The data can also be entered manually: in this case the supplier's price
changes so that the value of the line corresponds to formula shown
above. |
| Value without VAT |
Value of line without VAT= ((quantity*price)-discount)
This data cannot be edited manually. |
Cost account
|
The account for costs. The default account for costs is filled
in from the Items
register. You can also enter it manually. It is useful
especially for pre-preparation for automatic posting of cost accounts when
you cannot prescribe which account an individual cost should be posted to in the
Document Types settings.
|
 Department
| The department that the this line pertains to. This data is
only mandatory if you've entered the necessary settings in the Document
Types settings (see The department MUST be
entered!). The program will find a department:
- if a department has been entered in
Items register, this department will have
priority;
-
otherwise data about department entered in the
document header will be used.
With automatic posting, data about the department in
the document
line is used in the line of the posting of revenue and taxes if it is entered here. It is only used for posting the
receivable if this function
has been selected in the program parameters (see Parameters |
Financials
|General - Posting by Departments and/or Cost
Centers).
|
|
Cost drv. |
The ID of the cost center. A default cost
center can be entered in the Items register,
and can be edited manually here.
Data on the cost center in the document line will be
transferred from the added lines to the document you are creating by
using the adding
function.
Data on the cost center is also be entered in the
line of the
order if the line of the order is later linked with the cost center (see the chapter Cost drivers -
Received invoices tab).
If, in the Document Types settings, you have
designated that the entry of a cost
center is required and do not enter one in the line, the program
will display an error (see Entry of the
cost driver is required!).
With automatic posting, data about the cost driver in
the document
line is used in the line for posting revenue and taxes if it has been
entered here. It is only used for the posting of the receivable if this option
has been
selected in the program parameters (see Parameters | Financials |General - Posting by
Departments and/or Cost Centers).
|
|
Valuation price | The purchase price
per piece according to the costing. The
stock at
receiving warehouse will be burdened by this price. This is price for
the valuation of the item at the receiving warehouse.
|
Origin
| The country of origin of
the goods. The default value is filled in from the
Items register. This data is used to create
an SAD .
|
| Packages |
The number of packages in a line. Select a
package calculation type in the Program Parameters.
The number of packages can also be
rounded-up if you wish. In the program parameters, you can also select additional
checks for dividing the quantity expressed in the primary unit of measure by another unit
of measurement (multiple entry).
|
In sub-panels you can find data
about linked procedures and functions, and overviews of documents linked with the received invoice: