1. Selecting a Register

First open the Items register from the menu.

Hint You can also open the register using the function key F12, or by clicking the shorcut; icon, set in the taskbar.

2. Creating a New Item

Click the new record  button in taskbar . A blank form made ready for entering of a new item is opened.

Warning Because the cursor is always set on the first document when opening the document type for creating invoices received, it is necessary to click the new record button every time you want to create a new document. A new document ready for entering data is opened. A new document ready for entering data is opened.

Enter the general information of the item into the header.

Enter the item's unique identifier into the ID field. It can be composed of a maximum of 16 alphanumeric characters.

Enter it in the following way:

• manually
• assigned automatically
• assigned an EAN-UPC code

An error is returned if you enter an ID that is already assigned to a different item (see An item with this ID already exists! Name: XX!).

Enter a short text into the Description field naming or giving description of item. It can be composed of up to 40 alphanumeric characters.

Field

 The Active checkbox denotes whether an item is active or not (archived). It is checked by default. An active item can be used with new documents. If you want to prevent that, for example, because an item's life cycle has ended, uncheck this option. An inactive item can still be kept in stock (for, let us say, repairs). In such an event you mark the item as inactive which cannot be added to orders anymore. Nonetheless you can perform all material movements with it.

By using the checkbox you denote whether an item is tradeable or not.

Besides sales items it can also contain ID of costs recorded on input accounts. Check For Record with such lines. If any line is marked as such, you cannot add it to orders received nor issued invoices.

Select or enter the item's primary supplier in the Supplier field You can select it from the Subjects register by using the dropdown list or by entering initial letters. This way subjects entered in the Subjects register are narrowed down drastically. This data is used, among others, for automatic creation of purchase orders, consignment reports and stock reports (see overview of available stock).

Here is displayed thirteen-character supplier's alphanumeric transparent or EAN code for the item.

This data is for informative purposes only.

PANTHEON automatically checks whether the entered external ID is already assigned to a different item. If this is so, an error is returnedglej External ID already in use), but the entered external ID is nevertheless stored.

2. Entering General Information

Go to the General panel. The panel is divided into four sections.

Enter contract price list for customer having agreed with an individual customer for a special contract prices of individual items or item categories.

Add lines to contract prices by pressing Insert key, or by using cursor keys to move to the next line.

After selecting subject or subject type, a field is offered from which you can select the subject or subject type from the register. Enter data directly to the lines of contract prices.

There is one or more criteria to be entered in order to set contract prices:

Warning For detailed treatment see Contract Prices ! Individual users can be banned from entering and viewing of this panel by zero authorizations for contract prices granted. Use Find Item function for easier entering and looking up item ID (shortcut: Ctrl+F).