Absence Overview
Absence Overview
If you in the Personnel | Calendars select the Absence Overview option, the program will open a calendar table. In this table you can track absences of an individual employee that you can select from the lookup list.
Absence Overview consists of two tabs:
In the Wizards menu, you can choose among three options: New Absence, Delete Absence and Edit Absence.
You can browse through the table with a click on the arrows, 
- pointing to the left and 
pointing to the right. Depending on the year, you would like to see on the screen.
1.1 Header of the Absence Overview
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In the header you can in the Filter field select the record types by the statuses of employees. You can also select the All Statuses option. |
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In this field you can select from the drop-down menu the calendar type:
- All Records - The program will display all calendars;
- 000 - Main Company Calendar;
- 001 - Company Calendar;
- 002 - Positions;
- 200 - Planned Working Hours;
- 201 - Leave, Sick Leave;
- 202 - Actual Working Hours;
- 220 - Interviews;
- 400 - Trips.
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| Working Saturdays |
If you select this option, the program will at the entry included Saturdays as well. If you have already selected this option in the employee files, the program will also display it in the Absence Overview form. |
| Working Sundays |
If you select this option, the program will at the entry included Sundays as well. If you have already selected this option in the employee files, the program will also display it in the Absence Overview form |
(Weekly Overview) |
If you click this button, the program will display the weekly overview. |
(Monthly Overview) |
If you click this button, the program will display the monthly overview. |
(Quarterly Overview) |
If you click this button, the program will display the quarterly overview. |
(Yearly Overview) |
If you click this button, the program will display the yearly overview. |
1.2 Right side of the Absence Overview
| Total Leave |
The number of days and hours an employee has left for leave. |
| Remain. Leave |
The number of days and hours an employee has left for leave. |
| Last Year's Leave |
The number of days an employee has from the last year's leave. The employee can use this leave to a certain date. |
| Remain. Last Year's Leave |
The number of days and hours an employee has left from the last year's leave. The employee can use this leave to a certain date that you have defined in the Leave panel of the Administration Panel | Settings | Program Parameters | Personnel. |
| Regular |
The number of days and hours an employee has used as regular leave in the current year. |
| Extraor. Leave |
The number of days and hours an employee has used as extraordinary - paid leave. |
| Study Leave |
The number of days and hours an employee has used as study leave. |
| Sick Leave |
The number of days and hours an employee has left use as sick leave. |
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Sick Leave Over 30 Days
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The number of days and hours an employee has used as sick leave and was longer than 30 days.
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| Absent Without Leave |
The number of days and hours an employee has been absent without leave. |
| Military Service |
The number of days and hours an employee has been absent due to the military service. |
| Other |
Absence due to other reasons not mentioned above. |
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WARNING
To see absence for an individual employee you must first run the calculate annual leave function in the Personnel | Employee files | Absence | Leave Parameters panel!
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WARNING
You can in the Administration Panel | Settings | Personnel | Leave panel selected the Active Employees in Calendar option, the program will display only active employees. Active employees are those who have selected in the header of the employee files the Active option.
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WARNING
To see trips in the calendar, you must in the Administration Panel | Settings | Personnel |Travel Management | General define the Trip Category field.
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In the top part of the form you can filter the calendar by different statuses of employees and by calendar type
| Filter |
Choose a status or leave All statuses to see results for all types of employment |
| Calendar Type |
Limit the view by a certain calendar type or choose All calendars to see the results for all |
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Warning
After choosing status filter and calendar type you need press  button for the sort to take effect.
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The absences can be filtered and viewed in a table. Filter options:
| Employees |
Choose an employee or leave empty to view absence for all employees |
| Departments |
Limit the view by a certain department or leave empty to view all departments |
| Absence Type |
Limit the view by a certain absence type or leave empty to view all absence types |
| Positions |
Limit the view for a certain position or leave empty to view all positions |
| Cost Centers |
Choose a cost center or leave empty to view absences for all cost centers |
| Date from |
Limit the view by entering a starting date |
| Date to |
Limit the view by entering a finishing date |
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After entering the criteria click the refresh button to show the results |
Displayed columns are:
| Employee |
Employee number |
| First name |
First name of the employee |
| Last name |
Last name of the employee |
| Position |
Employee's position |
| Department |
Employee's department |
| Cost Center |
Employee's cost center |
| Absence Type |
Absence category and category name |
| Date |
Absence date |
| Start |
The amount of minutes of the day starting at 0:00 until the start time |
| Start |
Start time of the absence |
| End |
End time of the absence |
| End |
The amount of minutes of the day starting at 0:00 until the end time |
| Color |
Displayed color of the absence in the calendar view |
| Calendar |
Calendar type number |