Accounting

The date when the asset was Purchased, typically corresponding to the date on the supplier’s invoice. This date marks the beginning of the asset’s acquisition process.

The date when the asset was made available for use (activated). This marks the start of its operational life and is used as a reference point for beginning Depreciation Calculation. According to accounting standards, depreciation typically starts from the first day of the month following the activation date.

Hint If the date is changed, a message appears: Date of activation was changed! Do you also want to change the date in the status item?

Between 31 December 2001 and 31 December 2005, depreciation started from the first day of the month following the asset's availability for use. If no activation date was entered (e.g., for assets in preparation), only revaluation was calculated without applying depreciation.

This field is automatically filled when an entry is made in the Value Tab with Entry Type 6 – Disposal of Fixed Asset.

It records the date when the asset was sold, donated or otherwise permanently removed from company’s ownership. The disposal date is crucial for accurately ending Depreciation Calculation.

This field is automatically populated with a date when relevant data is entered in the Value Tab.

The Deactivation Date marks when the asset is permanently taken out of active use and depreciation stops being calculated, but is still owned by the company. It is recorded as the last day of the month during which depreciation was still applicable.

Select the appropriate Depreciation Category for the asset from the drop-down menu. The selection is based on the Depreciation Categories register, which can be accessed by double-clicking the field.

Depreciation Category defines how the asset will depreciate over its useful life. Categories contain preconfigured settings such as the Minimum Depreciation Rate, which determines the pace at which the asset’s value will be expensed over time.

Hint If the Depreciation Category is changed, the following message will appear: Do you really want to change depreciation category of the fixed asset xxx?

Warning The Depreciation Category drop-down menu displays only the categories associated with the currently active Chart of Accounts, regardless of the asset’s acquisition date.

Accelerated Deprec.

Check the box if Accelerated Depreciation should be calculated in addition to the minimum depreciation.

Enter a depreciation factor to calculate Additional (functional) Depreciation for the asset, based on the minimum depreciation rate.

• A positive factor increases the depreciation amount, thereby shortening the asset's useful life or reflecting higher-than-normal wear and tear.
• A negative factor reduces the depreciation amount, extending the useful life in financial records or indicating lower usage or slower deterioration.

Check this box to apply depreciation based on the asset's actual wear, usage or operational performance, rather than using standard time-based methods (e.g., monthly or yearly depreciation).

When Activity-Based Depreciation is enabled:

• Depreciation is calculated according to measurable usage units such as kilometers driven, hours operated, or units produced.
• This method ensures that the asset's value decreases in proportion to how much it is actually used, providing a more accurate representation of its consumption and remaining value.

Once the box is checked, a new  (arrow) button appears next to the Additional Depreciation field.

Clicking the button opens a window which consists of the following functional units:

• Units in Life Cycle: Define the expected total usage of the asset throughout its entire lifespan (e.g., 200,000 km for a vehicle, or 7000 hours for a machine).
• Report: Displays the number of the depreciation report.
• Per. From (Period from): The starting month and year of the depreciation period.
• Per. To (Period To): Ending month and year of the depreciation period.
• Units in Life Cycle: Automatically populated with data from the corresponding Units in Life Cycle field at the top of the window.
• Units in Period: The units used during each depreciation period (e.g., kilometers traveled in a month).
• Cumulative Units: The total units used up to the current period.
• Deprec. Factor (Depreciation Factor): Automatically calculated based on the actual usage relative to the expected total, and applied to adjust the depreciation amount dynamically.

All fields are automatically populated after Activity-Based Depreciation has been calculated.

Warning Activity-Based Depreciation can only be calculated if the Units in Life Cycle field has been filled in. Once depreciation is Confirmed, the values cannot be edited. To make changes, the depreciation calculation must first be Restored.

Enter the expected Salvage Value, which represents the amount expected to be recovered at the end of the asset’s useful life through sale, recycling, or minimal continued use. It is deducted from the purchase value to determine the depreciable amount. Enter zero if no Salvage Value is expected, meaning the full cost of the asset will be depreciated.

Hint For more guidance, refer to the Salvage Value example.

Upward Reval. - Debit

Downward Reval. - Debit

Select a Distribution Key from the drop-down menu, which enables the distribution of costs, expenses and other related financial items among departments, cost centers and account numbers.

When using the Transfer to Fixed Assets or Transfer to Fixed Assets in Acquisition options in the Received Invoice Wizards, this field is automatically populated with the internal invoice number assigned by PANTHEON.

If the asset is entered manually, an existing invoice number can be selected from the drop-down menu if already created.

Check this box if depreciation should begin from the activation date rather than the first of the following month.

• If Daily Depreciation is enabled, the first depreciation will be proportionally calculated based on the remaining days.
• If monthly depreciation is enabled, the entire month will be included in the calculation.

Manuf. Part No.

Calculate Deprec. To