Regular Inspections
The Regular Inspections tab is only visible, when one of the following Subtypes is selected in the Header: Equipment, Company Vehicle, Trailer, Land, or Building. This tab serves to record details about Regular Inspections, such as the inspection dates and the institution that performed them. It also provides a way to monitor when the next inspection is scheduled, based on the defined inspection frequency.
The Regular Inspections tab can be accessed in the Fixed assets, Small Tools and Register-Fixed Assets in Acquisition registers.
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Hint
Examples of how to use the Regular Inspections tab are described on the corresponding pages of the User Manual.
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The Regular Inspections tab consists of the following functional units:
| Meets Standards |
Check this box if the asset successfully meets all required regulatory or operational standards. This checkbox serves as an indicator of the asset's compliance status following an inspection. |
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Insp. Date
(Inspection Date) |
Records the date on which the asset was inspected. By default, this field is auto-filled with the current date upon creating a new record. However, it can also be manually selected or edited as needed. |
| Inspection |
Specifies the type of inspection conducted. The drop-down menu is populated from a predefined list of inspection types. Double-clicking opens the Subjects register allowing the inspection type source to be reviewed or updated. |
| Institution |
Identifies the entity or organization responsible for carrying out the inspection. This field is automatically filled based on the selected Institution type but can also be modified via the drop-down list. Double-clicking the field opens the Subjects register. The Institution Type can also be selected within this register. |
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Report No.
(Report Number) |
Enter the unique number of the official inspection report. This provides traceability and reference for audit or compliance purposes. |
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Certificate No.
(Certificate Number) |
Record the number of the certificate issued to the asset following a successful inspection. This certifies that the asset passed the necessary criteria. |
| Fix Until |
In cases where the asset does not meet standards, this field allows entry of a deadline by which non-compliance issues must be corrected. It serves as a reminder and tracking point for corrective actions. |
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Interv.
(Interval) |
Defines the inspection Interval in months, indicating how often the asset should be inspected. This value is auto-populated based on settings defined in the Institution Type within the Subjects register but may be manually edited if needed. |
| Next Inspection |
Automatically calculated based on the Inspection Date and Interval, this field displays the due date for the next scheduled inspection. |
| Mailbox |
Select the employee responsible for managing or coordinating the inspection from the drop-down menu, populated from the Employee Files. Double-clicking this field opens the Employee Files directly. This is typically the person who arranged the inspection or handed over the asset for review. |