​Novelties with transmission of data in the system ISPAP 2014

Novost pri posredovanju podatkov v sistem ISPAP 2014

In accordance with Decree amending the Decree on the uniform methodology and forms for the calculation and payment of salaries in the public sector, published in Official Gazette 24/2014, which enforces to display amount of gross salary and benefits (without benefits type H) by 10 sources of financing and are in use form July 1^st 2014.

Budget users will have to report for the first time in the system ISPAP amount of gross salary and benefits and number of employees by individual financing sources on the July 1 2014.

With the introduction of new data transmission to ISPAP, will be for budget users expected with the submission of data about payouts for month January 2015 (latest till February 18^th 2015) will it is expected that the obligation of double reporting will be terminated for the 1-ZAP/M in ISPAP for budget users.

*Novelties with reporting ISPAP are included in a patch 556530 and quick upgrade 354 ISPAP.

1. Submitting data about amount of gross salary and benefits by individual financing sources:

The mass of assets for gross salary and benefits can be financed from 10 sources, for an individual budget user, employees may be financed from one or more sources of financing:

In Pantheon it is necessary to do for correct reporting by financing sources:

1. In Administration Panel | Personnel | Payroll| in the field Financing source:

DoubleClick in the field Financing Source we open a new window Funding sources, which we can by using icon Import/Export Data fill from the web:  

When we have the register for funding sources transferred, you can select in Administration panel the financing source, by which most of the company or all employees are funded. 

2. In case individual employees are funded from different source you can set in Employee Files | Salary Parameters | Public Administration in the field funding sources:

It is mandatory with entry of Funding sources for employee to enter share for a specific source. In case you forget to enter it, the program will warn you to enter it with the message below. 

Correct entry would be:

In case employee would be employed on more positions, we can enter for every position individual source or we can set more sources for a single position:

3. In case only a specific earning type would be finance from a different source, we can set a specific Financing Source in payroll preparation the column Financing Source:

4. Data, that defines number of employees by the financing source

Number of employed on the first day quarter:

Data on a day:

January 1^st, April 1st, July 1^st, October 1^st

In the number of employees is counted: 

1. Employed for permanent period, from this for part-time employees are recalculated to number of employees for full-time, except employees that are working for a part-time based on the regulations of pension and disability insurance, regulations about parental care and regulations about health care and health insurance.
2. Employed for temporary period, from this for part-time employees are recalculated to number of employees for full-time, except employees that are working for a part-time based on the regulations of pension and disability insurance, regulations about parental care and regulations about health care and health insurance.
3. Position of employed, posted in the international civil missions, international organizations, EU organizations and other organizations.

Under point a and b, are counted also directors, interns, employees, who are doing public work.

Number of employees form point a and b, which are working part-time is recalculated on full-time like, more employees who are working part-time, summing to full-time (eg. two employees, who are working part time for 4 hour per day are counted as one employee).

Recalculation on full-time is not valid for employees, who are working part-time based on regulations:

• About pension and disability insurance – which are partially retired or partially disabled retired
• About parental care – those, who are a part of working time on leave for child care and safety, parental leave, who are working part-time untill the child is 3 years of age
• About health care and health insurance – right to work part-time based on opinions of the medical commission

Listed are counted as one employee.

In Pantheon you must for cases, when employees who are working part-time and are recalculated on full-time is not valid, you need to check in Employee Files | Salary Parameters | Empl. Relationship in the column Personnel Plan: Full-Time Equiv.

In this case employed are valid for one employee.

In a case, when budget user employees also public employees, which are posted in the international civil missions, international organizations, EU organizations and other organizations is the number of employees by a financing source showed separately under mark of referrals 1.

In Pantheon employees, which are posted on missions check in Employee Files | Salary Parameters | in the field Posted:

Other employees are shown under code 0, which means that they are working in RS. In Pantheon all employees, that they do not have check field Posted Worker tagged or reported in personnel plane under referral code 0.

Example: Person A (on maternity leave) is counted in personnel plan as one person and under financing source, form where her salary is financed, if she would not be absent. Person B, who is replacing person A, is not counted in realization of personnel plan (replacement). Person A receive parental compensation, which is not reported to ISPAP by the financing sources (Z621 to Z629 and Z631). In ISPAP is reported by financing sources only salary and salary compensation at the expense of employer. Person B’s salary is reported in ISPAP by sources, from which is financed.

In Pantheon we would mark person B, that is employed for temporary employment with a reason of employment is 3 – replacement of temporary absent employee.

In Pantheon after the calculation prepare ISPAP XML file by already established steps, by pressing on the icon Import/Export data and select Export AJPES XML:  

In the form Export – Ajpes XML is newly added only filed Reporting Type, in which you can mark what we would like to report or report only paid salaries or only no. of employees.

For salary for July 2019 we will select both options, later on we will report personnel plan only 4 times in a year.  

Data about funds sources for gross salaries and compensations:

• Expressions that defines found sources for financing gross salaries and compensations refers to the position level
• For every position are listed those financial sources, from which is financed also paid gross salary and compensation
• Compensations at the expense of ZZZS, ZPIZ, MO, MNZ and court - the financing source for the type of payment H within the position does NOT states
• Data about financing sources for position, that employee is taking, that is absent because of sickness for more than 30 days and receiving compensation at the expense of ZZZS, have value zero or the sources for this position are not stated

Data about a number of employees:

• Expressions that defines number of employees by the financed sources is stated on a level of BUDGET USER
• Data about number of employees by the financed sources will be reported separately and independent from salary data
• Budget user will report data about the number of employees latest till the 18^th in the month for which month is reporting number of employees, like:
  • January 18^th condition about number of employees of the date January 1^st,
  • April 18^th condition about number of employees of the date April 1^st,
  • July 18^th condition about number of employees of the date July 1^st,
  • October 18^th condition about number of employees of the date October 1^st.

      *Warning!

With the input of a ISPAP file on the Ajpes page will be at least in the first month report a warning or Error 352 and Error 362.

Error 352 currently reads:

In case in the segment of position at least one value of the data <SifraVI> "ŠIFRA VRSTE IZPLAČILA"  is the same as values "A", "B", "C", "D", "E", "G", "O". Than must be the sum of values of reported data about the financing sources for position (Z621, Z622, Z623, Z624, Z625, Z626, Z627, Z628, Z629) lower that the value of the data <BtoPlaca> "BRUTO PLAČA IN NADOMESTILA" (Z080). This is valid for the year and month of the calculation (Z010), for which the salary calculation is the same or higher than 01.07.2014.

Ajpes explanation:

»In case, that you state, is for an error 352, which will change. Rule is “lower or the same as the value of the data <BtoPlaca>“BRUTO PLAČA IN NADOMESTILA« (Z080). Suggestion for change was already submitted to the Ministry of internal defense (that is the owner of the data), correction can be done base on their claim.«

Error 362 currently reads:

In case the value of the data <BtoZnIzpl> "BRUTO ZNESEK IZPLAČILA ZA VRSTO IZPLAČILA" is higher than 0, than must the value of the data <NtoZnIzpl> "NETO ZNESEK IZPLAČILA ZA VRSTO IZPLAČILA" higher than 0 and lower than the value of the data <BtoZnIzpl>. This is valid for year and month (Z010), for which the salary calculation is the same or higher than 01.07.2014.

Ajpes explanation:

»Also this control will be corrected and will read: In case the value of the data <BtoZnIzpl> "BRUTO ZNESEK IZPLAČILA ZA VRSTO IZPLAČILA" A010, A020, A040, A070, A900, B, C, D, E, G and O is higher than 0, than the value of the data <NtoZnIzpl> "NETO ZNESEK IZPLAČILA ZA VRSTO IZPLAČILA" A010, A020, A040, A070, A900, B, C, D, E, G and O is higher than 0 and lower than the value of the data <BtoZnIzpl>. This is valid for year and month (Z010), for which the salary calculation is the same or higher than 01.07.2014.«

Despite reported warnings the file is excepted by Ajpes and you can take them as warnings, that will change and in the future will not be reported.

SOURCE:

http://www.ajpes.si/Statistike/Place_javni_sektor/Predlozitev?id=162

http://www.mnz.gov.si/fileadmin/mnz.gov.si/pageuploads/JAVNA_UPRAVA/DPJS/pdf/140424_pojasnilo_organom_ISPAP.pdf

http://www.uradni-list.si/1/content?id=116916#!/Uredba-o-spremembah-in-dopolnitvah-Uredbe-o-enotni-metodologiji-in-obrazcih-za-obracun-in-izplacilo-plac-v-javnem-sektorju

http://www.uradni-list.si/1/content?id=117174#!/Pravilnik-o-metodologiji-za-posredovanje-in-analizo-podatkov-o-placah-drugih-izplacilih-in-stevilu-zaposlenih-v-javnem-sektorju