Linking a received advance payment with wholesale invoice
The function is located in the Wholesale and services module, in the Wizards feature. Using this feature, you can easily link an issued invoice with received advance payments from the same customer.
This chapter shows how to link a received advance payment with an issued wholesale invoice.
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CASE SUMMARY
The person responsible wants to issue an invoice to customer IKEA Eurupe d.d., for which the prepayment had already been made. For more information about creating the mentioned advance payment, see the chapter Creating a new received advance payment in the user manual.
The person responsible will link the issued invoice with an advance payment as follows:
- Opening the New invoice window
- Entering data into the document header
- General data of the document
- Entering document lines
- Selecting the relevant option in Wizards
- Linked documents
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1 Opening the New invoice window
The person responsible selects the Wholesale and services module from the main menu, then the New invoice submodule.
A window for creating a new issued invoice automatically opens, and the person responsible starts entering data.
2. Entering data into the document header
Firstly, the person responsible determines the document type for issued wholesale invoices in the header. The person responsible chooses among preset document types.
In this case, the person responsible leaves the default document type: 3000 - Sales
From the drop-down list in the Customer / Payer field, the person responsible selects the customer that made the advance payment, to whom the invoice will be issued. The list displays the subjects from the Subjects register.
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HINT
For more information about adding a new subject to the register, see the chapter Creating a new subject in the user manual.
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In this case, the person responsible enters customer: IKEA Eurupe d.d.
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HINT
You can search subjects by name or tax number.
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Next, the person responsible enters general data.
3. Entering general data into the inventory count document
After entering the main data into the issued invoice header, the person responsible starts entering general data.
This is done in the General tab on the right side of the New invoice window.
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HINT
General data can be shown or hidden by clicking the  (Show/Hide) arrow.
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Into the first part of the general data tab, the person responsible enters data about:
- Delivery date
- Invoice date
- VAT date
- Due date
- Reference
- Currency and rate.
In the Delivery date field, the person responsible selects the expected date of delivery: 22.07.2022.
The Invoice date is the date of the creation of the invoice, so the person responsible leaves the current date: 22.07.2022. The VAT date is the same as the invoice date, as the program uses this data to place the document into the corresponding tax period in the VAT records.
The Due date field is automatically populated with the number 10, signifying the payment due date is 10 days from invoice date. In the field on the right, the document automatically calculates and enters the due date.
To get the customer to specify the reference on the invoice, the person responsible manually enters number 00-2022-07 into the Reference field, as shown in the picture below.
The Currency and rate field is automatically populated with the default currency from settings in PANTHEON. The program uses the default currency set for the specific customer in the Subjects register, if it is different from system default.
The next part of general data contains data about warehouse, department and consignee type.
The Warehouse field is automatically populated with Warehouse Wholesale. In this field, the person responsible selects the warehouse from which the goods are issued from the drop-down list of Tecta's warehouses.
In this case, the person responsible selects the Wholesale department.
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HINT
If the department was already selected in the document type setting, the same data will be used. This data can be changed.
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The Recipient field is determined or filled in automatically with the customer data. The person responsible can change this data, and thereby use Customer/Recipient combinations.
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HINT
Clicking the  (Add new subject) button opens a form for quickly entering a new subject into the register. For the instructions for entering a new subject into the register, see the chapter Quick add subject in the user manual.
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In the third part, the person responsible determines the method and place of delivery.
After entering the general data, the person responsible starts adding invoice lines.
4 Entering document lines
The person responsible enters items into lines.
Items or products can be searched by ID, name, or supplier ID. The data can be entered manually, or selected from the drop-down list in the Items/products register.
In this case, the items are added by entering item names. The customer ordered the tent Indian3, so the person responsible enters "indian" and selects the corresponding item from the list.
The person responsible determines the quantity of the item, in this case the customer purchased 10 pieces. The item price is copied from the Items/products register.
If needed, the person responsible can add a note to a document line in the window footer. Clicking the 
icon opens a window, where the note is added: "Invoice for 07/2022".
The document is saved when the person responsible clicks the Save button in the toolbar.
5. Selecting the relevant option in Wizards
After saving the document, the person responsible clicks the Wizards button and selects the Advance payments option.
A window opens, where all open advance payments for customer IKEA Eurupe d.d.are displayed.
The person responsible marks the advance payment to link with a wholesale invoice and selects the Confirmation button.
In this case, the person responsible selects document 22-3700-000011 by marking the field in front of the line (see the picture below).
The program automatically alerts that a negative advance payment was created.
Selecting the Open option opens the negative advance payment document.
6 Linked documents
The connection between the invoice and advance payment can be seen on the right side of the window in the Connected tab.
SLIKA POPRAVI