Accounting entry of the invoices received is in fact a simplified invoice received entry together with its simplified posting. It is mainly intended for use in accounting firms and with the invoice entry, where there is no need to establish the calculation of the receiving (e.g. purchase of goods in stock) or other special characteristics (e.g. import and tax base calculation). In larger companies it is also adequate for receiving of invoices, which are directly transferred to costs or losses.

Such entry is inappropriate for receiving items, for which you keep track in the database!

Accounting data entry is performed in the journal entry module in the Financials.  Because less data are entered to lines, it is possible to enter it quicker and in a more transparent way. Simplified data are entered to invoice headers. You may enter the account, tax rate and the amount. By clicking the Post button the program automatically posts to the daily journal entry (multiple documents in one journal entry). The program also automatically posts the invoices that were entered when closing forms or by shifting to some other journal entry. You can change the invoices even if they were already posted (by adequate authorization) or add new ones and later post them to the existing journal entry.
Because both the goods document for receiving as well as the accounting journal entry are created with the accounting entry, other functionalities (e.g. VAT ledgers, account cards together with the outstanding items, ...) remain unchanged. By transferring to the Goods module you get VAT ledgers.

Preparation and Use

• It is recommended for all the users to open a new item type - Accounting items (e.g. 799) of the S - Services type. This new item type may be added to the posting matrix for document type, where you enter cost invoices (e.g. 120 - Invoice for costs).
• Futher, it is recommended that you in Administration Panel | Program Parameters | Items | General check the Show only Item Categories Listed for the Doc. Type checkbox. By doing this you restrict the searching of items, according to name and ID found with the cost invoices received and issued. As well as transfers to those item types which are entered in the posting matrix of goods accounts. In this way you can define that by selecting of item in the 120 - Invoices for costs only accounting items are displayed, whereas with any other, for example export account, only those items which are needed (that is, are allowed to be used) for export are displayed. (For example see Show Only Asset Categories Listed for the Document Type.)

The setting does not affect searching for item using Crtl-F.

• In the Document Type register of the Financials module you may select an existing or open a new document type, to which cost invoices will be posted. By confirming the Posting of Costs checkbox you influence on combinaning the journal entry form with the item entry form for invoicing costs (accounting)
  When you select the form as accounting, it opens a field for entering in the predefined type of receiving document. 
  A field for entering of the default item ID is added in the Receiving Document Type register. In this way you need not select the items in the accounting entry. The program automatically fills the invoice lines with corresponding ID.

The Input Mask Is Combined and Modified Input Mask of the Invoices Received and Journal Entries.

• Invoices - There is a table for entering invoice headers in this panel. You can find the invoice summary data below the invoice headers (clerk, exchange rate, total). 
  • Lines - Next are the invoice lines adjusted for quick entry. In the subpanels you may enter additional data that could possibly be required.

  • Cash Transactions
  • Payment Transactions
  • Posts

• Journal entry - Here a view of the entry as seen in the Financials module is displayed. It also includes all postings to the journal entry (the collection of posts for the invoices entered). In the journal entry you can find all posts of the documents from the Invoices panel. They are posted when you click the Post button.