The taxable persons are obliged to manage the records of the book of given prepayments for the correctness of tax records. For this purpose, the documents in the document type for given prepayments are being created.

Document for given advance payment does not affect the warehouse records, this is why also the entry into the warehouses is not necessary here. 

Enter the following in the calculation for given prepayment:

• item (according to ID code or name)
• amount, for which the prepayment was given
• amount of given prepayment with included VAT
• tax tariff

Other data (price, value of calculated  VAT) are being calculated from above entered data.

• Date of expected delivery (Expected deliv.) is a date, that has to be noted on the invoice for the prepayment according to the 79. chapter of the ZDDV regulations. It does not affect the tax records. By default, the program also offers the current date.
• Date of prepayment invoice (Date) - date, then the amount will be included in the tax records (see Book of given prepayments)

 After the invoice for prepayment has been received, enter it as a document in the types of documents for given prepayments.

Data and functions in this type of document are logically equal as in basic document of  receiving, just that some functions are not available here, because they are not needed!

With the creation of negative prepayment invoice for the given prepayment, the following linked documents are being filled in the prepayment account:  - linked document 1: internal number of the prepayment account, from which the negative prepayment invoice was automatically created - linked document 2: internal number of the received invoice with which the negative prepayment invoice is connected

For the management of received prepayments use for example the procedure, described in the Example of payment and closing of the given prepayment. 

In the panel  Links | VAT of the negative prepayment invoice, you can find the VAT date from the source invoice of the given prepayment. If this is about the user of chapter 41 of the ZDDV, also the percentage of entering VAT, for posting and for display of the book of given prepayments is being estimated according to that date. (see Negatively given prepayments for users of chapter 41 of ZDDV).