In LCY

Supplier

The selection of documents can be limited by individual supplier.

Document from

The selection can be limited by date based on the period start date, to which the date of goods received or service performed from the document is linked to.

(Document) To

The selection can be limited by date based on the period end date, to which the date of goods received or service performed from the document is linked to.

Due from

The selection can be limited by date based on the the period start date, to which the document due date is linked to.

(Due) To

The selection can be limited by date based on the period end date, to which the document due date is linked to.

Value date

Enter the value date displayed in the payment order if this setting has been defined for the transaction document type.

Document 1

Enter the ID of the first linked document in the invoice, for which you want to create payment order.

Document 2

Enter the ID of the second linked document in the invoice, for which you want to create payment order.

Transaction Doc. Type

Select which transaction document type will be used for creating the payment order. If you leave this field empty, the payment order is created using the document type for the transaction selected in the receiving document types or program parameters.

Country of supplier

In this section, select the criteria for suppliers country of documents you want to collect:

• All: All suppliers, domestic and foreign.
• Domestic: Suppliers that have the same country as your company in the Subjects register.
• FCY: Suppliers that have a different country from your company in the Subjects register.

Subj. Type

The conditions for paying invoices can be limited to a specific type of subject or to several types of subject. Subject types are indicated in a drop-down menu.

HINT Using the function  opens a lookup table, in which multiple options can be selected within a single field. In this case, different Subject types are displayed.

Cost Center

Select the cost center from the drop-down list when you want to prepare payment orders for a specific cost center.

For creating payment orders, the program will collect invoice candidates that contain at least one of the selected cost centers in the invoice lines. The payment order will be created for the total value of the invoice, which is for all cost centers combined.

hint Using the function   opens a lookup table, in which multiple options can be selected within a single field. In this case, different Cost Centers in relation to their Name, Group or Status are displayed. In the lookup table, you can see also non-active cost centers.

Status

Select the status of the document, for which you want to create payment orders:

• All – Orders are created for all documents, approved and non-approved.
• Approved – Orders are created only for the approved documents.

Payment

Select how the program searches for information about the unpaid payable (see the example):

• All – The amount offered for transaction is independent of the posts to subject accounts or the general ledger. Unpaid payable can thus be found in the Goods module, and the offered transaction amount is:
  • equivalent to the amount of the document to be paid;
  • decreased by the amount of possible prepayment;
  • decreased by the possible payment in cash.
• Unpaid – The amount offered for transaction is dependent on the fact whether you posted the document or not:
  • if it has not been posted: The whole amount of the document from the Amount Due field (regardless of the possible cash disbursements or linked prepayments).
  • if the document has already been posted: The unpaid payable will be found by the program in the Financials module. The amount offered for transaction is equivalent to the difference between the payable as it has been posted to subject accounts or the general ledger, and the possible partially paid (partially closed) amount.

If the invoice is overpaid, the amount offered is equivalent to 0!

Created

Select the status for the document indicating whether the payment order has been created or not:

• All – All documents. Those for which payment orders have been already created and those which still do not have them. If you try to make a transaction using the invoice, for which the payment order has already been created, then the data in the created order is modified accordingly.
• Non-Created – You want to create payment orders only for the documents, for which orders have not been created yet.
• Partly created –You want to create payment orders only for the documents, for which orders have already been created, but not for the full amount. For example, you want to create another payment order, but only for remaining amount, in this case for 17,20 EUR, as shown in the image below.

Due Date

Select from where the program will take data on the due date:

• Docum. – From the created document.
• Installments – From the created installments.

Posted

Select what kind of documents you want to collect:

• All
• Posted
• Not posted

Document Types

Select the receiving document types, for which you want to create payment orders.

All

Total value of all documents.

Selected

Total value of documents marked for creating payment orders.

Mark Pay. Orders that can be Paid at the Same Bank

The program marks the payment orders where you can select the same payment bank as used by the supplier.

Find

By clicking the Find button, a list of transaction documents matching the entered criteria is displayed.

Create

The documents that match the selected criteria are displayed in the window below. Here, you can select the documents you want to pay for and click button Create.

Select All

By clicking this button, all payment orders in lines will be selected.

Deselect All

By clicking this button, all payment orders in lines will be deselected.

Open Doc.

By clicking this button, the program will open the document from which the payment order was created.