In cash documents you can define general parameters of cash receipts and
disbursements for use in the Cash module.
Individual receipts and disbursements are posted
according to the payment method you selected, when creating cash register lines (see
payment methods).
With more cash registers, you need to define for each cash register it's own document types of receipts and disbursements.
In this way you can control transactions for multiple cash registers on different
accounts.
ID
| A three-digit alphanumeric ID of the document type. |
Name
| Here you can enter a descriptive name of the document type. |
Short name
|
It displays a short name according to your choice of the document
type, which is reported in overviews. |
Record
Only
| IF checked, keeps the document type and you can view it in
the main menu. You can also enter new documents, but you cannot for example use
automatic posting, since it does not occur in some reports, etc.
|
Change Clerk
| If you have chosen in the program
parameters the possibility Change clerk on documents on the level of
document types, you can in this place:
- if checked, enables you to change the clerk,
- if unchecked, you cannot change the clerk.
|
| Note
| Here you enter notes to
the document type, and it is a kind of internal ID of the document type.
|
| Default Note | In
this window you enter default notes to an individual document type, and this
note will be used as default note with all newly-created documents from this
document type.
Example:
|
Payer
| With this field you can define the default subject, who will be
Payer (by receivings) or Beneficiary (by issues) in documents of this
type.
|
Name of payer
| Enter
name, which is displayed above the field for entering the payer/beneficiary.
Usual names are Payer (by receivings) and Beneficiary (by issues).
|
Department
| You can choose the organisational unit of the company, which is
burdened by the
receipt/disbursement.
If the right field is checked, the entry is manadatory. If the mandatory entry of the
department is selected and you do not enter it to the header of the
document, the program will report an error (see It is mandatory
to enter the department!)
|
Document 1
| Enter the name
for the first linked document, you will enter in the cash
receipt/disbursement.
If the field is empty, you will not see the field for entering the
Linked document in the receipt/disbursement. If the right field is
checked, it is mandatory t oenter Document 1.If you do not enter it to
the document, the program will report an error (see It is
mandatory to enter the linking document X (YYY)!)
|
Document 2
| Enter the name
for the 2nd linked document. If checked, the
entry of Document 2 is mandatory.
If you do not enter it to
the document, the program will report an error (see It is
mandatory to enter the linking document X (YYY)!)
|
Document type for
cash disbursement
/receipt
| Enter number of the document type for:
- cash disbursement, to be created from the cash receipt (use for
closings of cash registers by POS),
- cash receipt, to be created from the cash disbursement.
|
Pmnt. method
|
Enter default ID of the payment method when creating the cash
receipt/disbursement manually (Financials module -
Cash ).
|
| Fill documents |
Choose document, the program enters in the line of cash
receipt, which can then also be used as data for posting to personal
accounts/general journal. When creating receipts and disbursements
from documents of receivings and issues the field "Document"
is being filled, regardless to the choice, by the internal number of
payed document.
- None - in the line of cash receipt in the
section "Document" no data are filled
- Document 1 - the line of cash receipt in the section
"Document" fills with the number of 1st linked document (field in
line of cash recipt has only 8 positions!)
- Document 2 - the line of cash receipt in the section
"Document" fills with the number of 2nd linked document (field
in line of cash recipt has only 8 positions!)
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