eInvoice settings in PANTHEON

eInvoice is activated by ordering a subscription package and activating the account on the bizBox platform. Before using eInvoice, certain register settings need to be defined in PANTHEON. Below is an example of how to define the key eInvoice settings in PANTHEON.

CASE SUMMARY Ashley Accountant, Head of Finance and Accounting at Tecta, wants to send an eInvoice from PANTHEON to a customer. She has received a confirmation mail that the service has been activated and she has successfully registered with the the bizBox platform. Now, she needs to define the settings in PANTHEON. This is done as follows: Setting up classification scheme Setting up mailboxes Setting up Units of measurement Setting up Subjects

1. Setting up classification scheme

The classification scheme allows for the systematic collection of documents. For this purpose, the person responsible imports the classification scheme so that a suitable classification can be assigned to the documents that will be sent as eInvoices. For detailed instructions on how to import and edit the classification scheme, see the chapter eDocumentation settings in PANTHEON.

2. Setting up mailboxes

The two key mailboxes for working with eInvoices are the bizBox - Outbox and the bizBox - Inbox. The person responsible imports the appropriate settings from the web server. For detailed instructions on how to import these settings, see the chapter eDocumentation settings.

3. Setting up Units of measurement

The units of measurement on documents sent as eInvoices need to be harmonized with the international units of measurement. The person responsible carries out the harmonization process in the Units of Measurement register which can be accessed in the menu Settings | Items | Units of measurement.

In the column International unit of measurement codes 2, the person responsible selects the appropriate international code from the drop-down list, as shown in the image below.

4. Setting up Subjects

There are two types of settings in Subjects register that affect the proper functioning of eInvoice: information on the bank and information on the method selected for keeping business documents for a subject when eInvoices are used.

For this purpose, the person responsible first enters the data for the bank subject, which can be accessed in the menu Settings | Subjects | Subjects:

• The window Subjects opens, where the person responsible clicks the three dots icon to search for the desired subject, in this case: Nova Ljubljanska Banka Plc.

• The person responsible checks that the values in the fields SWIFT/BIC code and Bank code are correct, as shown in the image below.

Because the person responsible wants to send an eInvoice to Datalab, the appropriate settings for the business documents must first be checked.

• For this purpose, the person responsible searches for the subject Datalab Ltd. in the Subjects register.

• Then, the person responsible checks the checkbox e-SLOG 2.0 to show an orange checkmark.

• In the field Business documents, the person responsible selects Traditional and electronic.

• The person responsible saves the changes by clicking the toolbar button (Post edit).

WARNING The eInvoice functionality will only work properly if all the parameters described above have been set up correctly. If any of them has not been set or is incorrect, the program will report an error.