Basic Criteria

Type of Depreciation:

• Business Deprec. (Business Depreciation)
• Tax Deprec.

(Tax Depreciation)

Select what Type of Depreciation the reports are being created for:

• Selecting Business Deprec. generates the reports for business depreciation values.
• Selecting Tax Deprec. generates the reports for tax depreciation.

Warning The Tax Depreciation radio button is only visible if tax depreciation is enabled in the Fixed Assets settings in the Administration Panel.

Inventory No.

Filters the report based on specific asset Inventory Numbers. Entering one or more Inventory Numbers will limit the report to those particular assets. If the field is left blank, the report will include all assets. This is useful for generating focused reports on individual assets or a selected group.

Parent Inv. No.

Filters report data based on the Inventory Number of the parent asset. This field is relevant when working with structure-related reports, where assets are organized hierarchically and it is particularly useful for reporting on asset groups, component relationships, or complex asset hierarchies. If the field is left blank, the report will include all assets, regardless of their parent-child relationship.

This field is visible only when using structure-related reports:

• Fixed Asset Register – Structure
  •  22E – Fixed Asset Structure.

Filters the report by a specific Department to which the asset is assigned. This allows for generating department-specific asset listings.

Filters the report by a specific Cost Center assigned to assets. It is useful for tracking asset expenses, depreciation, and allocation across different Cost Centers.

Data is sourced from the Cost Ctr. field in the Header of the asset registers. Double-clicking on this field opens the Cost Centers register.

Filters the report by asset Location and supports precise reporting by asset Location, aiding in asset tracking.

Hint Location is specified in either the Movement or Utilization tab. Some reports provide an option to select which Tab’s data will be used for filtering: Movement: if this radio button is selected, ensure the fields Date of Issue, Returned, and Quantity are correctly entered in the Movement tab. Utilization: if this radio button is selected, ensure the fields Utilization Start, Utilization End, and Quantity are correctly entered in the Utilization tab.

Double-clicking on the field opens the Fixed asset Locations register. 

Limits the report to assets Assigned To specific employees. This filter becomes available when certain reports are selected or when the Utilization radio button is chosen in the report criteria, where applicable.

Hint Employees the assets have been Assigned To are defined in the Utilization tab and also listed in the Assigned To field in the Header.

 Double-clicking the field opens the Subjects register.

Filters the report to include only those assets that are maintained or supervised by specific employees, as indicated in the Caretaker field in the Header.

Narrows the report to include only assets associated with a specific Supplier, as defined in the Supplier field in the Accounting tab. This filter is useful for reviewing asset data related to procurement sources.

Filters the report results based on the asset’s Name. This allows for targeted reporting on specific assets by their designated names.

Filters results based on the asset’s secondary name. This field allows for improved differentiation between similar or identically named items by providing an additional identifying label.

Filters assets based on Department specified in the Movement tab.

The field is visible only when the following reports are selected:

• Fixed Asset Movement Overview
  • 323 – Fixed Asset Relocations.

Filters assets based on Cost Centers specified in the Movement tab.

The field is visible only when the following reports are selected:

• Fixed Asset Movement Overview
  • 323 – Fixed Asset Relocations.

Check the box to display all recorded asset movements. This field helps provide a comprehensive view of asset relocations or status changes.

The field is visible only when the following reports are selected:

• 323 – Fixed Asset Relocations
• 33D – Fixed Assets where Book Quantity is Different from Current Status

Specifies the number of Labels to Skip at the beginning of a label sheet when printing. This is especially useful when using partially used sheets, allowing printing to resume from the next available label position without wasting labels. Enter the number of labels to skip in this field to ensure correct alignment with the remaining labels on the sheet.

The field is visible only when the following reports are selected:

• Inventory Labels;
  • 106 – Inventory Labels for Fixed Assets;
  • 10C – Inventory Labels for Fixed Assets Zweckform 3666.

Quantity:

• Movement
• Utilization

Selects the dataset used in the report for quantity and location information by choosing one of the following options:

• Movement: Quantity and location data are derived from the Movement tab, reflecting asset relocations and transfers.
• Utilization: Quantity and location data are derived from the Utilization tab, showing current usage and assignment details.

The radio buttons are visible only when the following reports are selected:

• 221 – Fixed Asset Card;
• 222 – Register by Inventory Numbers;
• All Fixed Asset Register reports;
• 280 and 281 Inventory Sheets reports;
• 106 and 10C Inventory Labels reports;
• 22R and 22S Fixed Assets Register – Details reports.

Deprec. Categ.

Filters the report to include assets based on one or more selected Depreciation Categories. This enables targeted reporting by including only assets classified under specified categories such as Equipment, Vehicles, Buildings, or other asset types with distinct depreciation methods. Selecting multiple categories allows analysis of depreciation data across different asset groups within a single report.

Tax Depr. Categ.

Filters the report based on one or more selected tax Depreciation Categories. This allows the inclusion of only those assets classified under specific tax-related depreciation types. Using this filter helps in generating reports that focus specifically on tax Depreciation Calculations.

Select one or multiple checkboxes from the drop-down menu to include the desired categories.

Warning This option is available only when tax depreciation calculation is enabled in the Administration panel.

Acquisition Acct.

Filters assets based on the Acquisition Account specified in the Accounting tab. This enables reports to include only those assets recorded under specific acquisition accounts.

This field also supports the use of Wildcard Characters, enabling flexible filtering across multiple account numbers. For example, entering a partial account number with a wildcard can return all assets linked to accounts that share that pattern, making it easier to group and analyze related asset categories.

Filters assets based on the Status of the most recent entry recorded in the Status field within the Value tab of the asset record. The Status typically indicates the asset’s current condition or operational state, such as active or inactive.

Using this filter allows reports to be tailored to include only assets with a specific status, making it easier to analyze them by their lifecycle stage or usage. This is particularly useful for monitoring active assets or tracking disposals.

Filters assets based on the Accounts used in their accounting records, such as acquisition, depreciation, or disposal accounts. This enables targeted reporting on assets linked to specific financial accounts, which is particularly useful for audits, financial analysis, or internal reporting.

This field supports the use of Wildcard Characters, allowing flexible filtering across a range of account numbers. For example, entering a partial account number with a wildcard can return all assets linked to accounts that share that pattern, making it easier to group and analyze related asset categories.

Restricts report results to specific Entry Types recorded in the Value tab, such as acquisition, depreciation, revaluation, deactivation, sale, or transfer. This enables more focused analysis by isolating particular types of asset transactions within the report.

Enter or select a date range. Limits the report results to a specific date range based on the Entry Type dates as recorded in the Value tab. These two fields limit the report to asset transactions that occurred within the specified time period.

This field is set to the current date by default, but it can be manually changed to any desired date.

The selected report will include only confirmed entries (acquisitions, depreciation calculations, revaluations) that occurred on or before the specified date. These entries are sourced from the Value tab in the asset registers.

Only confirmed Depreciation Calculations are included in reports. Any draft or unapproved depreciation entries are excluded. to ensure the accuracy and completeness of the report data.

Supp. doc.

Filters report data based on the Supplier’s Document number entered in the Supplier’s Invoice field within the Accounting tab of the asset registers. This enables precise tracking of assets linked to specific supplier invoices.

Related doc.

Our doc.

Manuf. No.

Limits the report output to assets that match a specific Manufacturer Part Number, as recorded in the Manuf. Part No. field within the Accounting tab of the asset registers. This number typically identifies the original product or component assigned by the manufacturer.

Using this filter helps group and analyze assets of the same make or model, which is useful for maintenance planning, warranty tracking, or standardizing asset reporting across similar equipment.

Accel. Depr.

Filters report results to include assets for which Accelerated Depreciation has been applied within the Accounting tab of asset registers. Accelerated Depreciation refers to depreciation methods that allow a higher depreciation expense in the earlier years of an asset's useful life, often used for tax or accounting purposes.

Enter or select a date range. These two fields filter report data based on a specified Maintenance date range, displaying only assets that were scheduled for or underwent maintenance within the selected period. Maintenance information is sourced from the Regular Inspections tab. This filter is useful for tracking service schedules, inspections, and maintenance history.

These fields are visible only when the following reports are selected:

• Out for Service;
  • 3ML – Fixed asset dispatched to inspection.

Filters assets based on the Supplier entered in the Accounting tab of the asset registers. This enables report results to focus on assets associated with a specific Supplier, which is helpful for tracking service agreements, purchase sources, or vendor-related maintenance.

This field is visible only when the following reports are selected:

• Out for Service;
  • 3ML – Fixed asset dispatched to inspection.

Restricts the report output to assets with a specific Year of Manufacture, as recorded in the Year of Manufacture field within the Accounting tab of asset registers.

Account deprec.

Filters report data based on the depreciation account assigned to assets, as specified on the Accounting tab of asset registers. This enables precise financial reporting by isolating assets that post depreciation entries to specific General Ledger accounts and  is useful for analyzing depreciation expenses by account.

FA group

Filters report data based on the Group assigned to each asset in the Group field located in the Header section of the asset registers. Fixed Asset Groups are used to categorize assets by type, function, department, or classification for easier management and reporting. Using this filter helps generate focused reports for specific asset Groups.

Enter or select a date range to filter report data based on the date range of Balance Changes, such as adjustments to asset value due to revaluations, impairments, or other financial updates. This filtering helps in generating time-specific insights into asset value changes.

This filter is useful for monitoring value adjustments over a specific period and analyzing financial impact of revaluations or impairments.

These fields are visible only when the following reports are selected:

• Fixed Asset Register – Value Adjustment in Period
  • 322 – Overview by Inventory Numbers

Func. State

Filters report data based on the asset’s Functional State, as defined in the Status field in the Header section of the asset registers. The Functional State typically indicates the operational condition of the asset, such as active, inactive, damaged, and so on.

This filter is useful for monitoring asset usability and availability.

Enter or select a date range to filter report results based on the Purchase (Acquisition) date of assets. Acquisition dates are sourced from the Purchase field in the Accounting tab of the asset registers.

Enter or select a date range to filter report results based on the Activation date, when assets were placed into service or became operational. This information is based on the Activation field in the Accounting tab of the asset register.

Enter or select a date range to limit the report to assets that were Deactivated (taken out of service) within the specified period.

Enter or select a date range to filter report data based on the Disposal dates of Fixed Assets. Only assets that were disposed of within the specified period will be included.

Enter or select a date range to filter asset movements based on their Date of Issue, when a relocation or transfer was recorded in the Movement tab. Data is sourced from the Date of Issue field on the Movement tab.

This filter is useful for analyzing asset transfers within a specific timeframe.

These fields and visible only when the following reports are selected:

• Fixed Asset Movement Overview;
  • 323 – Fixed Asset Relocations.

Enter or select a date range to filter report data based on the return dates of moved assets. Only movements with return dates falling within the specified period will be included. Data is sourced from the Returned field on the Movement tab.

This filter is useful for tracking the return of relocated assets, verifying movement completion, and managing asset availability.

These fields and visible only when the following reports are selected:

• Fixed Asset Movement Overview;
  • 323 – Fixed Asset Relocations.

Enter or select a date range to filter report data based on the asset’s Movement date. This date reflects when changes in asset location, status, or quantity were recorded.

This filter is useful for tracking asset relocations or status updates within a specific period.

These fields and visible only when the following reports are selected:

• Fixed Asset where Book Quantity is Different from Current Status;
  • 33D – Fixed Assets where Book Quantity is Different from Current Status.

Records in the report can be organized based on selected sorting criteria to improve readability and facilitate analysis. The available sort options include:

• Accounts: Sorts assets according to their Accounts.
• Depreciation Categories: Organizes assets by their assigned Depreciation Categories.
• Inventory Numbers: Arranges assets sequentially by their unique inventory identification numbers.
• Department: Groups assets by the assigned Departments.
• Location: Sorts assets by their assigned Location.
• Supplier: Organizes assets based on their associated Suppliers.
• Assigned To: Sorts assets by the employee or entity to whom they are assigned.
• FA Group (Fixed Asset Group): Groups assets by their Fixed Asset Group classification.

Warning Sort by radio buttons are not visible for all types of reports.

 Selecting appropriate sorting criteria helps tailor reports to specific business needs, making data easier to interpret and decisions more informed.

Show Records before Last Deprec. Calculation

When selected, this option displays historical records entered prior to the most recent Depreciation Calculation. It is useful for creating audit trails, reviewing asset value changes over time, and ensuring data consistency.

(Report Button)