In the Prepayment panel are two sub-panels for the pay out of trip prepayments: Cash and Prepayment Orders.

If you would like to pay out the trip document in more currencies you will have to create a cash disbursement or a payment order for each currency.

If you in the Prepayment | Cash panel click the Create button , the program will open a special form through which you can create the cash disbursement. In the Create cash disbursement form you can select the currency and the document type in which you would like to create the cash disbursement for the prepayment. The program will automatically offer the document type you have set as default in the Travel Management Document Types. It will also offer the amount for that has not yet been paid. You can also define if the cash disbursement will be divided on daily allowances, mileage rates and other individual expenses.

With a click on the Create button you will confirm the selected data, and the created cash disbursement will be transferred to the Prepayment | Lines table of the Cash sub-panel.

If you do not select in the Create cash disbursement form the Split option , the program will create the cash disbursement with joint lines.

In the Prepayment | Cash table are following data:

Date	The date the cash disbursement for the prepayment has been created. The program will automatically enter the current date.
Number	The number of the cash disbursement. It is a unique number of the document, generated by the program: a two digit code for the year, a three digit code for the document type and a six digit serial number of the document.
Clerk	ID of the clerk who is issuing the cash disbursement. The program will always offer the clerk that is logged-in the program, but you can also select another one from the lookup list.
Currency	The currency in which the amount of the cash disbursement has been entered.
Paid	The amount that has been paid through this cash disbursement.
Note	In this field you can enter the note to the cash disbursement.
Print	If you click this button, the program will print the cash disbursement for the prepayment of the trip document.
Payout	In this field you can enter the amount of the prepayment that is to be paid.
(Currency)	In this field is the currency of the payout.
Taskbar	If you in the taskbar click the Save Changes button, the program will save changes on the cash disbursement document you are creating. - enabled is the option for deleting. If you have already created the the payout of the trip document, the program will not allow you to delete the prepayment of the trip document and will display an error: In such case, delete the cash disbursement of the payout first! The program will not allow you delete the already posted cash disbursements as well!

Prepayment | Lines

You are required to create an individual cash disbursement for the prepayments of each currency.

Cash disbursements created from the Financials | Cash | Cash Disbursement | Cash Disbursement - trip prepayment will display in the Prepayment | Cash panel of the trip document as well. Provided, you have entered the correct number of the trip document! You can to an individual employee pay out more trip documents with the same cash disbursement. Create an individual line for each trip document and define which trip document you want to pay out (Document). If have not set different document types for the prepayments and payout of trip documents, the program will transfer the created cash disbursements to the Payout panel!