Issue Document Type

ID 

The 3-character ID of the document type.

Short Name

The optional short name of the document type (used in overviews).

Name

The name of the document type as it appears in menus.

Record Only

If checked, the document type will be visible in the menu and you will be able to create new documents in this document type, but it will not be available for automatic posting, will not be included in the warehouse card and some reports.

In case documents for this type already exist and we want to check this switch, an error apears:

(visible only if Change Clerk on Documents is set to Set at Document Type in Administration Panel | Settings | Program Parameters | Company | General)
If checked, the Clerk can be changed on documents of this document type.

Enter a Group and assign it to individual Documents.

Link to LT/LX Menu

Enables linking document types between the accounting version of PANTHEON and the LX/LT version of PANTHEON connected via hosting.

Document code of the selected DMS storage for saving this document type.

Focus

Select in which box the keyboard cursor should be placed in new documents.

• Top (next to Issuer) - The cursor in new documents will be in the Issuer field. Useful for document types where the Issuer and 3rd party are the same.

• Bottom  (next to 3rd Party) - The cursor in new documents will be in the 3rd Party field

Issuer

The default issuer (warehouse) for this document type.

Fill In Purchase Price 

Set how the purchase or valuation price will be filled in ("Valutation Price" column in Issue documents). This is the price at which the warehouse will be relieved from stock.

• Price Input - The valuation price is calculated at issue and can be changed manually. The valuation price is in document types with this setting not changed even after recalculating valuation prices.

• Fill Price from Current Warehouse - The last average price or the fixed price in the warehouse from the issued invoice is used.
  Such a price will be changed after recalulating valuation prices if required in order to properly calculate the valuation price according to the selected inventory valuation method (see Inventory valuation for details and examples).

• Automatic - The last average price or the fixed price in the warehouse from the issued invoice is used.
  Such a price will be changed after recalulating valuation prices if required in order to properly calculate the valuation price according to the selected inventory valuation method. The valuation price in reversed lines of issue documents is deterined or entered based on added documents.

Check Min. Stock

If checked, a message will warn the user when the stock at the issuing warehouse falls below minimum stock (see Stock has fallen below minimum). Minimum stock for items is specified in the Stock panel of the Items register. Message will also appear for subordinate items (if they exist).

Autoassign S/N

If checked, serial numbers will be automatically assigned to the issued items.

Allow Changing Item Description

If checked, the description of items can be changed freely on documents

Special Record under Art. 85 of ZDDV

If checked, documents of this document type will be included in the special record for goods under article 85 of ZDDV (VAT act).

If Balance Outstanding

Select what should happen if a customer's balance (outstanding items + the new issued invoice) exceeds the Credit Limit set in Customer | Financial Details in the Subjects register. Available options are:

• Do Not Check Limit - The issue will be performed irregarless of the customer's balance.

• Warning if Outstanding or Limit Overdraft - A warning will appear, notifying you about the outstanding balance, but the issue will performed anyway.

• Authorized Users Only - The issue will require the password of a user that can approve issues to customers with outstanding balances.

See Check Limit if Balance Outstanding for details.

Only Active Items can be Selected

If checked, only items that are set as Active in the item header will be available for selection on documents.

Allow Qty = 0, Value <> 0

If checked, you will be able to enter the value of issues without specifying the quantity.

Approve Document On Report

If checked, documents of this document type will be approved as soon as any report is generated for them (invoice, packing slip, etc.). This way, you can prevent subsequent editing of documents that have already been printed (in combination with proper authorizations).

Mandatory Cost Center Input

If checked, the cost center on documents of this document types must be specified. If no cost center is specified, a warning will appear (see Cost center must be specified).

Document Type

The effect of this document type on the warehouse.

• Goods - Documents of this type will affect the stock and the value at the warehouse.
  Used mostly when you invoice each delivery separately (one delivery = one invoice).

• Collective - Document of this type will not affect stock. Used you deliver goods multiple times and issue one consolidated invoice for all the deliveries (multiple delivieries = one invoice).

• Prepayment - Documents of this type are used for received prepayments where no delivery has been made yet.

Own Use - Documents of this type involve goods for private or non-business use.

Issue

The menu in which the document type will appear.

• Document - The document type will appear under Goods | Issue | Document.

• Service - Customer - The document type will appear under Service | Issue | To Customer.

• Service - Supplier - The document type will appear under Service | Issue | To Supplier.

• Internal - The document type will appear Under Goods | Issue | Internal.

Cash Receipt

The cash receipt document type for cash payments for this document type. If this is left blank, the document type set in Administration Panel | Settings | Program Parameters | Financials |  General is used.

(Linked Document Types)

This has two uses.

• In document types for consolidated invoicing: from dropdown schoose those internal receiving document types from which a consolidated invoice should be created.

In prepayment document types: from dropdown menu choose a document type where a negative document for prepayment should be created .
Use the semicolon to separate document types in the list.

Fill Linked Doc.

The information that should be stored in the Linked Document column of the linked document of the journal entry line. This information is important because outstanding items are closed by referencing the linked document.
Available options are internal document number, linked document 1 or 2, or the reference.

Create Reference

If checked, a reference will be created for all new documents of that document type.

This is by default enabled on all document types whose IDs are composed only of digits and disabled for new document types.

Warning if Entering Duplicate Items

If checked, a message will warn the user if the same item has been entered twice on the same document. See: The item X already exists in line Y.
Work can be resumed normally despite the warning.

Check Price and Quantity in Line

If checked, a message will warn the user if a newly entered document line has no price and/or quantity specified.
Work can be resumed normally despite the warning.

Disable Changing Warehouse

If checked, the warehouse on documents of this document types will be locked to the default warehouse set for this document type.

Transfer note from Items to document position

If the switch is switched on, then the content of the field acNote from the Set of Item fills the field of the Note on the position of the document.

Due date is the same as date of Document

If parameter is switched ON, due date on issue document is filled as date of document is. If parameter is switched OFF, due date is filled from standard procedure.

If the switch is checked on, then for each issue document which has package item in the position, new internal document for items included in the package is created

Cash Receipt

We set the default VD of the cashier's receipt, which will be filled in when creating the cashier's document.

We are setting which data from the goods document will be used to fill in the related document field on the booking order:

• Internal No..
• Linked Doc.1
• Linked Doc. 2
• Ref.

We are setting which data from the goods document will be used to fill in the third party document field on the posting order:

• Internal No.
• Linked Doc.1
• Linked Doc.2
• Ref

Switch Post at Report  allows automatic posting of invoices when printing the invoice. The invoice (Confirmed or Unconfirmed) will be posted depending on the settings in the Administration panel. See the link Posting. The invoice will only be posted when printing individual issued invoices. Automatic posting does not work for the operation Print document range | Print.

In case of an error during posting, the program will open the posting form (Automatic posting of issued invoices) and display the errors that prevented the posting from being completed.

Switch Post on send to archive/doc. allows automatic posting of invoices when sending to archive/documentation on Print Goods Document Range form using button Send to archive/documentation. The Invoice will be sent to archive/documentation and also automatically posted.The invoice (Confirmed or Unconfirmed) will be posted depending on the settings in the Administration panel. See the link Posting. 

In case of an error during posting, the program will open the posting form (Automatic posting of issued invoices) and display the errors that prevented the posting from being completed.

We choose one of the offered options:

• No merging
• Merge by Days ( Target Date is Invoice Date)
• Merge by Days ( Target Date is last day of the Month)
• Merge by Months ( Target Date is Invoice Date)
• You can read more about collective posting here

You can read more about collective posting  here.

If this setting is marked on document type, materials consumption accounts set in subjects register will not be used.

It should be marked when posting inventory shortage and using set Debit in DR/CR column.

Če je ta nastavitev omogočena, bo pri knjiženju porabe materiala upoštevan konto na poziciji dokumenta kot protikonto pri eni od nastavitev.

-Zaloge mat./blg.KR: konto iz pozicije bo poknjižen namesto Zaloge mat./blg.KR 

-Nabavna vred. prod. blaga DB: konto iz pozicije bo poknjižen namesto Nabavna vred. prod. blaga DB

OPOZORILO Omenjena nastavitev je na voljo samo za interne dokumente izdaje.

Direct posting of commision

Works only with checkbox on setting on payment methods for direct posting of commision

Price Calculation Rounding

This setting determines how the program should round the items price when recalculating (i.e. when converting from local to foreign currency).

Line Rounding (issue)

This setting determines how the program should round values from the line: price, discount, VAT and value of the line.
The default rounding value is the second decimal place (“0.01”). Because data about the basis, tax and value are in the program uniformed. However, when rounding to 3 or 4 decimal places, this uniformity cannot be granted.
Rounding lines affects only the rounding of sales orders values, values of issued invoices and POS issues.

Line Rounding - FCY

Set how to round foreign currency positions. Event that rounded on two decimal numbers and finally sum, it can in some cases happen that total value in primary (local) currency differ to total foreign currency multiply by exchange rate.

Value Rounding (issue)

This setting determines how the program should round document values (total value of document lines). The default rounding value is the second decimal place (“0.01”).
Value rounding affects only the rounding of sales order values and values of invoices issued which have been issued in the primary currency: exception are POS issues (see parameter below!)!
If you select another setting (i.e. "1,00" rounded to 1 EUR), the program will show in reports the difference between the total value of lines and the rounded value of the document as offset in hundredths!

Rounding - LCY

Determine how should Pantheon round value of the document in primary (local) currency.

Note

The note for this document type, for example a description on its intended use.

• Text: ID code from the Document Texts register. 
• Text Description: short description of the text used on the document from the Document Texts register. 
• Content: textual content taken from the Task Description field in the Document Texts register

Principals 

List of users with permissions for this document type.

Permissions

List of permissions assigned to users for this document type. 

Add/Remove (buttons)

Buttons used to add or remove users from the list of users with permissions for this document type. 

Acquired from user group 

Indicates whether permissions have been inherited from a user group or a parent authorization.