|
|
|
|
Installments
Installments
Installments
You can create installment payments for an invoice
directly in a receiving document. The tab for entering and calculating
installments contains the following information:
- in the middle part enter the parameters for creating installments
(number of installments, due dates of installments, due date of the first
installment)
- individual installments are displayed in the left part
of the panel
- in the right part, you'll find the total values and any prepayments or cash
payments
Parameters for Creating Installments
| Invoice Date |
The date the invoice was received. This date
is used as the due date for the part of the amount that has been paid in cash or
with a prepayment.
| | Date of first installm. |
The date
when the first payment is due. By default, this is the
due date from the document. This date can be changed.
| | Interval |
Enter the number of days, weeks, or months until the
next installment is due. |
Installment Frequency
| The
unit expressed by the number in the Interval field. Select day, week, or
month.
| | No. of installments |
Number of installments with which the invoice will be paid. |
|
Create Installments |
When you click this button, the program calculates the installments and
their due dates. In case the value of the invoice can not be split into
fully equal installments, the difference will be calculated in the last
installment. When the procedure is complete, the program will inform you
about it (see Installment creating complete!).
If you have exceeded the maximum number of installments, set in the
parameters, the program will respond with an error note (see
Max number of installments (x) exceeded (X)!). |
| Select the default values for creating of
installments in program parameters ,
where you select the default type of installment, period for installments
and the maximum allowed number of installments.
|
Data on installments
In the left part of the tab you can see how the invoice will be paid.
This arrangement of due dates of individual installments is also transferred into
balance accounts/ general ledger.
Values and dates of the created invoices can be edited as well. You can also
enter the due dates and amount of installments manually, without the function for
creating installments (for example, when the amounts of installments for
payment are not symmetrical).
No.
|
The consecutive number of the installment. Installments
can be numbered with consecutive numbers from 1 on. If part of the invoice
has been paid in cash or with a prepayment, this payment will have the
consecutive number zero. |
Date
|
The due date of payment according to the date of the invoice (for cash payment
and prepayments) or according to the selected timeframe for payments
due. |
Amount
|
The amount of the installment. |
| Payment Method |
The ID of the payment method. By default, this is the
payment method entered in the document. It and can be changed if needed. |
| Confirmed |
This window tells you if the payment
has been already confirmed and used to
create of special payment orders. When you create special payment orders
for a certain period and confirm them, individual installments in
the window for installments calculation are confirmed too. Special payment
orders are not created for confirmed installments! Individual installments
can be
manually assigned confirmed status (for example, in the case of partial prepayment or partial payment in
cash). |
Data on value
In the right part of the panel, you'll find calculations
of the amount to be paid:
| To Pay |
The total amount to be payed. |
| Paid (cash/prepay.) |
The total amount of payment of the invoice in cash (with
cash disbursement) and with prepayments (by
linking with prepayments). |
Remaining
|
The difference between the value
for payment and the sum of the installments. Even if you are manually
entering installments, this field will tell you the amount for installments.
Once you've finished editing or entering installments, the amount in this
field must be equal to 0! Entry cannot be completed until
amount here is equal to 0. The program will display an error if it is not:
Sum of installments has to same as the invoice amount! |
| Installments total |
The current sum of the installments to be paid. |
|
|
When you automatically post a document for
which you have created installment payments, the program will post the amount
to the payables account for suppliers (for example 2200) with the required due
dates and number of installments.
Also, the transfers will be created using the due dates of individual
installments. | |
|
The amount for payment when creating of
installment payments cannot be changed. If you wish to increase the value of
the invoice due to the installment payments, this has to be done beforehand - in
the document!
|
|
|
If you have made a mistake and you do
not wish pay the invoice by installments, enter 0 as the number of
installments andclick the
Create Installments button in
the middle part of the panel! |
|
|
|
|