If you have already paid the bill and
received the invoice for prepayment for the invoice you are creating, create a
received invoice by standard procedure. Then link the received invoice with the
prepayment. In this panel you can find a list of all open prepayments and a list
of prepayments, linked with received invoice:
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In the panel for selection and linking of prepayments with
the invoice, you only receive the prepayments that are nominated in the same
currency as the invoice you are currently creating! |
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In the panel for selection and linking of prepayments with
the invoice you only receive the prepayments that actually belong in the
period before the invoice date. |
| Document
| number of received invoice that
will be linked with the prepayment. |
|
Date
| date of received invoice, that will be linked with
the prepayment |
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Subject
| Supplier of goods. Subject on
the invoice and subject on the pre-payment invoice have to be the same,
or the documents can not be linked!
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VAT | amount of calculated VAT on the
received
invoice |
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To
pay | overall amount for payment
from the received invoice |
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Selected prepayments | fields »VAT«and »Payment«
show the value for payment and the value of VAT from documents for given
advance payment, which have already been linked with the received
invoice.
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LINES:
| Document |
internal number of the invoice for given prepayment:
- which is not yet linked (partially or fully) with received invoices
(if the field "O" is not checked)
- which is partially or fully linked with the currently
selected
invoice (if the field "Marked" is checked)
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| Document 1 |
number of the first linked document on
the
invoice for the given prepayment. This number can also be for example the
number of estimate-invoice of supplier. |
| Document 2 |
number of the second linked document on the invoice for the
given prepayment |
| Date |
date of the invoice for the given
prepayment |
| Paid |
amount of the invoice for the received advance payment, that
is not yet linked with the received invoices. This can be the full value of
the invoice for prepayment or just the value left to pay. |
| VAT |
value of VAT from the invoice for received
prepayment, that is not yet linked with the issued invoices |
| Selected |
value of the given prepayment, selected for linking with
received invoice. It can be smaller or same as the value of the given
prepayment. It will be smaller when the remaining unpaid value of the
received invoice is lower than the value of given prepayment. The value can
also be edited manually - the value of calculated VAT is then calculated
again in the next field. |
| VAT |
value of VAT, selected for linking with
received invoice. This can be smaller or equal to value of given
pre-payment. The value can also be entered manually, but in such case the
value in the previous field will NOT be refreshed. |
| Sel. |
(Selected) – check the field, if you wish to link the
invoice for given prepayment with the received invoice you are currently
creating. If the value of the invoice for prepayment is higher than the
value of received invoice, the program will only link the corresponding part
of the value and tax with the invoice, and offer the remaining value at
linking of the next received invoice.
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When you set the pre-payments which will be linked with the
received invoice, click the
Confirm
button.
This way the program creates negative pre-payment documents in amounts,
linked with the received invoice.
Type of document in which the negative pre-payment invoice is created, is
set in the register of document types of the given
pre-payment.
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In this case, the program reports the following:
Pre-payment invoice(s) created no.: from - to.
In case that no pre-payment invoice is selected, but you still click the Confirm
button, the
program responds with the following message:
Document has not been created! Select pre-payment for
closing!
Overall value of all selected given pre-payments can
be found on the bottom of the panel for linking with pre-payments in payments of
calculated VAT amounts.
Payment
|
overall value (before) payments to supplier, linked
with received invoice |
| VAT |
VAT value from the invoices for given prepayment, which have already
been linked with the received invoice |
Overview
In the linked documents overview on the
received invoice you can see and, with a double click on the document number,
also open the invoices linked to received invoice and automatically created pro
forma invoices.
The link between the document and the pro forma invoice can
also be found in the linked documents overview
with the link of type "A".
The link between the positive and the negative pre-payment invoice with the
link of type "B".
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For presentation of the procedure of successful closing of posts
and documents with pre-payments see Prepayment. |